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Our client is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Executive Director in a dynamic, fast-paced foundation environment. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while remaining calm and proactive under pressure. The hours are typically 8:30am - 5:30pm or 9:00am - 5:30pm (with some flexibility needed outside working hours), and the role is 3 days onsite in Manhattan, with the ability to flexible based on the needs of the business.

Responsibilities:

Manage complex calendars, scheduling meetings across multiple time zones and global locationsCoordinate domestic and international travel arrangements and prepare detailed itinerariesServe as gatekeeper for the Executive Director's time and manage confidential communicationsPrepare meeting notes, board materials, and follow-up action itemsCompile and track expense reports and reimbursementsLiaise with internal teams and external stakeholders, including high-profile contactsProvide logistical support for board meetings, organizational events, and special projects

Job Requirements:

8-10+ years of experience as an Executive Assistant supporting senior leadershipExceptional organizational and time-management skills with strong attention to detailAbility to manage confidential information with discretion and professionalismStrong written and verbal communication skills; polished and professional demeanorProficiency with office technology, virtual meeting platforms, and document management systemsAbility to prioritize, adapt, and pivot quickly in a fast-paced, entrepreneurial environment

Compensation/Benefits:

Up to $120K-$130K base salaryMedical benefits (100% premium paid for employees) + deductible reimbursement providedDental coverage available (employee-paid)401(k) planHighly collaborative and entrepreneurial environment with opportunities for growth A1443777NY-Perm_1768930956 To Apply for this Job Click Here