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Our client, a well known household appliance company, is seeking a Temporary to Permanent Executive Assistant to support their President of North America and 2 other high level VPs. The candidate is expected to be in the office 5 days a week from 9am-5pm, with flexibility as needed from time to time.

About The Role:

Provide high degree of administrative support and exceptional customer service to the US Executive Team

Coordinate calendars and assists in balancing conflicting prioritiesPrepare expense reports monthlyManage and coordinate meetings and appointmentsProvide support with various reports and documentsArrange travel plans in accordance with appropriate budget and policySubmit purchase orders and track receipt of goodsOrganize and maintain department files in accordance with company record control proceduresMaintain department supplies in accordance with company purchase and requisition proceduresCreate, edit, and design PowerPoint presentation slides for Executive Team members as neededCoordinate Marketing closet (product ordering, inventory, mailings).Meet with outside vendors as instructed by US Executive TeamManage budget for on-site and off-site meetings

Seek out and effectively communicate needed information

Respond to written and verbal inquiries and requests on own initiativeRespond to routine correspondence or draft responses for leader approvalPrepare letters, memos, complex reports, type performance reviews, and other forms as requestedProvide support with various reports and documentsHandle internal and external contacts professionally and in a courteous manner

Effectively coordinate meetings and conferences involving the Executive Team

Coordinate and set agenda for executive team meetings and functionsEnsure appropriate facilities are arranged and manage details for leaders appropriatelyCreate and assemble presentation documentsPrepare reports/projects which involve multiple resources/data sourcesTake and distribute minutes as required

Fulfill other duties as required

Special projects as neededRelish the opportunities to pick up new activities that fall broadly in the purpose of the roleAbility to take initiative to think outside the box and identify opportunities for improvementIdentify problems and find solutions

About You:

HS Diploma or GED requiredMinimum of 4+ years in an Office or Project Management role, preferably 2 years providing executive level supportAdvanced with Outlook and Microsoft WordProficient Microsoft Office including Word, Excel, Outlook, and PowerPointExcellent written and verbal communicationAbility to be proactive and to anticipate needs based upon changing circumstancesSuperb organizational skills, detail orientation and ability to prioritize in the face of ever changing priorities are a mustMust be positive, has a do what it takes attitude and treats all people appropriately, no matter what their level in the organizationExcellent problem solving skills and the ability to anticipate needs and resolve difficulties to ensure a smoothly running, supportive environment for a senior leadersStrong attention to detail and organizationSelf-starter with the ability to work independentlyMust be adaptable to a fast paced environmentSchedule flexibility including overtime where necessaryStrong communication and interpersonal skillsMust be enthusiastic and personableAbility to maintain confidentialityIngenious-empirical, disciplined and a problem solverAttuned-emotionally smart, having positive intentShrewd-make sound decisions, long-term commercial thinkingArchitect-setting and raising the bar, providing clarity and honest, coaching, developing talent

Compensation:

Up to 105K DOE, hourly in line

A1443505NY-Temp_1768507013 To Apply for this Job Click Here