We are seeking a talented individual to join Marsh as an Executive Assistant. This role will be based from our Melbourne office. This is a hybrid role and is offered on a fixed-term, maternity contract basis until the end of 2026.

We will count on you to:

Partner with Executives to proactively manage their diaries and inbox, anticipate their needs and ensure they are adequately prepared for discussions, meetings and events.

Maintain efficient electronic filing systems to allow for quick access to critical information as required. 

Act as a point of contact for our Non-Executive Directors, assisting with, or re-directing queries as required, arranging travel and accommodation for Board and Committee meeting and processing payments.  

Set agendas for Leadership meetings, documenting and sharing actions and follow up. 

Assist with the successful delivery of team-wide events, ensuring run-sheets, presenter briefings, speaking points, room bookings, technology and catering are all in place. 

Develop a working knowledge of company policies to provide information support to Executives, when required. 

Liaise and build strong relationships with key stakeholders across the business from Facilities to the IT department, to ensure the smooth delivery of day-to-day activities. 

Ensure a seamless on-boarding experience for new senior colleagues.  

Expertly navigate our systems to process expenses, vendor invoices and arrange domestic and international travel. 

What you need to have:

A minimum of 5 years’ experience providing support to Executives. 

An expert at juggling multiple tasks, with the ability to prioritise and manage your Executive’s expectations.  

You’re autonomous and can be given a problem to take away and solve.  

You understand how a business is run and how your decisions can impact financial outcomes.   

You are self-motivated and take pride in delivering high-quality and timely outcomes.

You are confident dealing with people at all levels and have proven experience mentoring junior colleagues. 

High-attention to detail which is evidenced in your review of presentations and your written communications.   

What makes you stand out:

You are tech savvy and comfortable operating IT equipment. You also enjoy learning how to use new tools and technology, and teaching others.  

A ‘doer’ with a positive, can-do attitude, you have the ability to build strong relationships with a variety of stakeholders, to assist you and the business with achieving deliverables. 

Why join our team:

We help you be your best through professional development opportunities, interesting work, and supportive leaders.

We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have an impact for colleagues, clients, and communities.

Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Applications will only be considered from candidates who have the appropriate approval to work in New Zealand. Successful applicants will be required to complete a Criminal & Bankruptcy check prior to commencement of employment.

About Marsh:

Marsh, a business of Marsh McLennan (NYSE: MMC), is the world’s top insurance broker and risk advisor. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow on LinkedIn and X.

Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.