Job Description:

Executive Assistant

Guggenheim Securities

Position Summary

Guggenheim is seeking a proactive Executive Assistant to support its London Investment Banking team.  This person will support executives in all administrative functions as well as providing general administrative support for the London Office. The ideal candidate must be reliable, exercise excellent judgment, handle confidential information in a professional and discreet manner, have exceptional communication skills, demonstrate professionalism, have the ability to handle numerous projects, and must handle a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other senior members of the team and external clients in a fast paced and entrepreneurial environment.

The Executive Assistant role is located in London and is four days in the office and one day remote. 

Essential Job Functions

Manage complex calendars; manage schedules for on and off-site meetings and travelArrange meetings and appointments with clients and other counterpartiesArrange domestic and international business travel; coordinate hotels/meetings/mealsPrepare itineraries – keep other staff posted as necessaryProcess expense reports utilizing the Workday systemInterface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing, and other departments.Answer multiple phone lines and provide phone coverage for other team members as needed;  Able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary and ensure that messages are received and conveyed promptly.Proactively organize materials for calls, meetings, and travelLiaise with administrative staff of clients as necessaryMonitor emails for professionals, as requestedComplete expense reportsPerform other related duties as assigned or requested by professionals they supportEnsure day to day maintenance of amenity spaces, including conference rooms and pantries is completed and up to par

Preferred Qualifications

Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPointKnowledge of DealCloud CRM and Workday preferred but will trainStrong time management skills and ability to manage multiple tasks for many professionalsStrong interpersonal and communication skillsStrong organizational skills and problem solving skillsAbility to exercise judgment including prioritizing issues and tasksDetail-oriented and able to multi-task in a fast-paced environmentHands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure successSelf-starter who is able to work with the professionals they support to identify issues and problems and proactively solve themAbility to effectively and maturely communicate and collaborate with diverse personalities in all levels of team members,Handle confidential information in a professional and discreet manner

Basic Qualifications

Bachelor’s degree or equivalent experienceMinimum of 10 plus years executive assistant experience, preferably in financial services

About Guggenheim Partners

Guggenheim Partners is a global investment and advisory firm with three primary businesses: investment management, investment banking, and insurance services. We have a track record of delivering results through innovative solutions, with professionals based in offices around the world. Our commitment is to advance the strategic interests of our clients and to deliver long-term results with excellence and integrity. You can learn more about our expertise and values by visiting GuggenheimPartners.com and following us on Twitter at twitter.com/guggenheimptnrs.

To succeed in the Guggenheim culture, candidates must be self-starters and strive for results. We are looking for people who operate as business owners, adhere to the highest standards, and think creatively to realize opportunities, wherever they may be.

Guggenheim is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.  To apply, please visit our website:

About Us:

Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston.

For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn or contact us at GSLateralRecruiting@guggenheimpartners.com or 212.518.9200.

Guggenheim Securities, LLC (“GS”) does not accept unsolicited resumes or applications. GS considers any resume or application to be unsolicited if (a) received from an entity or individual without a current recruiting agreement with GS or (b) submitted to anyone at the firm other than through the process set forth in the recruiting agreement between GS and the submitting entity or individual, and GS will not pay a fee to any entity or individual for such submission.