Executive Administrative Assistant (Temporary Assignment)

Location: Onsite – Fairfax, VA

Start Date: September 17, 2025

Schedule: Monday–Friday, 8:30 AM – 5:30 PM

Duration: 4 Weeks

Position Overview

We are seeking a detail-oriented and proactive Executive Administrative Assistant to support the Development Team and the Senior Managing Director of Acquisition and Development. This is a fully onsite, short-term role based in Fairfax, VA, ideal for a professional with strong organizational and communication skills.

Key ResponsibilitiesProvide calendar management and scheduling support, including appointments for the Executive CommitteeDeliver telephone coverage and general administrative assistanceCreate and maintain Smartsheets to track real estate transactionsManage the 1031 exchange pipeline and monitor active transactionsMaintain both physical and digital filing systemsRevise business documents and correspondence as neededConduct research projects upon requestFacilitate execution and delivery of legal documentsProcess invoices and support special project administrationProvide notarial servicesCoordinate with internal and external stakeholders to ensure excellent client serviceManage travel arrangements and expense reporting for the Senior Managing DirectorServe as Smartsheet database administrator for the Development TeamAct as Mapsley GIS administrator for the Development Team

Pay and Benefits

The pay range for this position is $22.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fairfax,VA.

Application Deadline

This position is anticipated to close on Sep 26, 2025.

\n

\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n