Job Title: Executive Assistant

Job Description

This role involves providing comprehensive support to the CEO of the company, requiring previous experience working with C-Suite level executives. The Executive Assistant will manage the CEO's calendar and meetings, and play an integral role in business operations by sharing ideas to drive business growth.

Responsibilities

Manage all activity in Outlook, including maintaining contact databases and managing professional and personal calendars and schedules.Anticipate the CEO’s forward calendar needs and develop advance briefing materials.Update and maintain the company’s Accountability Chart for all divisions.Compile reports and updates by pulling information from systems and soliciting input from functional personnel.Serve as a liaison between the CEO and other employees.Complete special projects by establishing objectives, managing time, and solving problems.Communicate with internal colleagues and external counterparties with grace, diplomacy, and poise.Maintain awareness of special projects and corporate priorities to track the CEO’s management of corporate priorities.Handle confidential information with solid judgment and absolute discretion.Manage expense reporting and selected personal financial matters for the CEO with confidentiality.Assist with general office administration, including office management and room reservation management.Plan and execute all aspects of the company’s Annual Incentive Trip.Assist in answering inbound office calls.Lead strategic initiatives that support and enhance the company’s culture.Anticipate needs and proactively address issues.Assist other Leadership Team members as assigned.Resolve issues and troubleshoot a variety of operational and administrative situations.Organize and maintain physical file systems.Perform other duties as assigned.

Essential Skills

Executive Assistant experience with C-Suite level executives.Proficient in calendar management using Outlook.Proactive in the workplace.Strong communication, listening, and organizational skills.Bachelor's degree.

Additional Skills & Qualifications

Experience with expense reporting software (trainable).Travel management experience (domestic and international).High level of business acumen.Personable yet professional demeanor.Sharp attention to detail and good listening skills.

Work Environment

The position is primarily in-office, Monday through Friday, 8 AM to 5 PM, with flexibility required for early or late hours due to international communications. The dress code is business casual, with a neat and professional appearance. The company culture is fun and loving, fostering a 'go-getter' attitude with a strong work ethic. The workplace is animal-friendly, allowing employees to bring pets. The environment encourages teamwork and an eagerness to learn.

Job Type & Location

This is a Permanent position based out of Greenwood Village, Colorado.

Pay and Benefits

The pay range for this position is $90000.00 - $110000.00/yr.

Medical, Dental & Vision Insurance
Corporate Apartment Stays
Paid Vacation & Sick Days
Paid Holidays
Wellness Program
401(k) with Company Match
Dependent & Healthcare Flexible Spending Accounts
Tuition Reimbursement
Reward & Recognition Programs
Accident & Critical Illness Insurance
Identity Theft Protection
Company Paid Life Insurance
Company Paid Short Term & Long-Term Disability Insurance

Workplace Type

This is a fully onsite position in Greenwood Village,CO.

Application Deadline

This position is anticipated to close on Sep 12, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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