Job Title: Executive Assistant
Job Description

We are seeking an experienced Executive Assistant to support the CEO in managing their professional and personal schedules. The ideal candidate will possess strong organizational skills, be an exceptional listener, and have the confidence to share business-driving ideas. This role goes beyond typical administrative duties, contributing to the company's growth and success.

ResponsibilitiesManage all activities in Outlook, including maintaining contact databases and managing professional and personal calendars and schedules.Anticipate the CEO’s forward calendar needs and develop advance briefing materials.Update and maintain the company’s Accountability Chart for all divisions.Compile reports and updates by pulling information from systems and soliciting input from functional personnel.Serve as a liaison between the CEO and other employees.Complete special projects and assignments by establishing objectives, determining priorities, managing time, gaining cooperation, monitoring progress, and solving problems.Communicate with internal colleagues and external counterparties with grace, diplomacy, and poise.Maintain awareness of special projects and corporate priorities to assist the CEO.Handle confidential information and materials with solid judgment and discretion.Manage expense reporting and selected personal financial and administrative matters for the CEO.Assist with general office administration, including office management, setup/tear down of office spaces, inventory, cleaning, and room reservation management.Plan and execute all aspects of the company’s Annual Incentive Trip.Assist in answering inbound office calls.Lead strategic initiatives that support and enhance the company’s culture and long-term success.Anticipate needs and proactively address issues before they arise.Assist other Leadership Team members as assigned.Resolve issues and troubleshoot a variety of operational and administrative situations.Organize and maintain physical file systems.Perform other duties, as assigned.Essential SkillsExecutive Assistant experience with C-Suite levelProficiency in Outlook for calendar managementTravel management skillsExperience in expense reportingProactive attitude in the workplaceStrong communication, listening, and organizational skillsBachelor's degreeAdditional Skills & QualificationsExperience with expense reporting software (trainable)Great work tenurePreferred education from Denver University or Oregon StateWork Environment

The position is primarily in-office from Monday to Friday, 8 AM to 5 PM, with flexibility required for early or late hours and weekends as needed. The dress code is business casual, with a preference for neat and professional attire. The company fosters a fun, loving culture with a 'go-getter' attitude. Employees are encouraged to be team players with strong organizational skills and a willingness to help. The workplace is animal-friendly, allowing dogs and occasionally cats. The role requires being on-call during the CEO’s travel or peak workload periods.

Job Type & Location

This is a Contract to Hire position based out of Greenwood Village, Colorado.

Pay and Benefits

The pay range for this position is $38.46 - $43.27/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Greenwood Village,CO.

Application Deadline

This position is anticipated to close on Aug 30, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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