Description
\n\t\t\t\t\tAbout the Role\nWe're looking for a sharp, highly organized Executive Assistant to support a founder and CEO managing a real estate investment company, a family office, and an active personal life. This is a unique opportunity to build the role from the ground up and help bring structure, follow-through, and peace of mind to a fast-moving entrepreneur. You’ll work both independently and in close partnership—taking over calendar, travel, bill pay, event logistics, and helping bring order and efficiency to systems already in place. This is ideal for someone who thrives on variety, is confident owning outcomes, and has strong judgment when handling sensitive business and personal matters.\nKey Responsibilities\n•\tManage and coordinate a dynamic calendar across business and family priorities\n•\tBook and optimize business and personal travel (including international, private, and points-based)\n•\tAssist with light personal bookkeeping (bill pay, expense organization, receipt tracking) using QuickBooks Online\n•\tOrganize digital files across Dropbox and Google Drive, ensuring naming consistency and retrievability\n•\tCoordinate with vendors, contractors, and service providers for home or business projects\n•\tDraft emails, create task lists, and help prepare materials for meetings or events\n•\tSchedule and coordinate external meetings with attorneys, lenders, brokers, and partners\n•\tSupport family logistics, gifting, school calendars, trip planning, and reminders\n•\tHelp refine and document recurring systems and SOPs when appropriate
\n\t\t\t\t\tSkills
\n\t\t\t\t\tdata entry excel, administrative skills
\n\t\t\t\t\tTop Skills Details
\n\t\t\t\t\tdata entry excel
\n\t\t\t\t\tAdditional Skills & Qualifications
\n\t\t\t\t\tWho You Are\n•\tA reliable executor with exceptional follow-through—you don't let things drop\n•\tComfortable working closely with a founder but also independently managing your workflow\n•\tDiscreet and trustworthy—you’ll be exposed to personal, financial, and legal information\n•\tTech-savvy and organized—strong proficiency in: Google Workspace, Dropbox, DocuSign, QuickBooks Online\n•\tComfortable navigating both professional and personal worlds: you might set up a capital call meeting one hour and arrange a family trip the next\n•\tStrong written communicator with a professional and proactive mindset
\n\t\t\t\t\tExperience Level
\n\t\t\t\t\tIntermediate Level
Pay and Benefits
The pay range for this position is $50000.00 - $68000.00/yr.
401k
health
medical
dental
Workplace Type
This is a fully onsite position in Fresno,CA.
Application Deadline
This position is anticipated to close on Aug 22, 2025.
\n
\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
\n\n