Job Title: Executive Assistant to SVP of Human Resources

Job Description

The Executive Assistant plays a pivotal role in supporting executive leadership by managing daily, monthly, and quarterly responsibilities involving internal and external stakeholders. This role requires initiative and proficiency in administrative duties to assist leadership in all areas.

ResponsibilitiesManage executive’s calendar and scheduling, including all internal and external meetings.Plan all aspects of Executive’s travel, both domestic and international.Coordinate and lead preparation for all Leadership meetings, including securing meeting location, travel, accommodations, catering, equipment, and supplies.Collate briefing documents for Executive meetings, including drafting, preparing, and proofreading letters, memos, reports, spreadsheets, charts, and presentations.Process expense reports, requisitions, and new hire needs.Assist with special projects, which may include research or specific personnel and organizational development initiatives.Interact effectively with all stakeholders, including internal and external customers, and develop collaborative relationships across the organization to ensure positive results.Arrange all aspects of department gatherings, including location, set-up, food, and activities.Create professional PowerPoint presentations.Enter all invoices to ensure timely payment to vendors.Field incoming phone calls, follow-up, and resolve appropriately.Maintain various department lists, as well as department and organizational charts.Handle time-clock issues for the department.Act as a department liaison when appropriate.Essential Skills5 years of administrative experience supporting C-suite or VP level executives.Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.Experience managing calendars and arranging travel.Bachelor's Degree or a minimum of 9 years of experience in an Executive Assistant role (or similar).Additional Skills & QualificationsExperience with Concur expense system.Supporting C-level executives.Experience supporting HR Executives.Experience in large, complex organizations.Work Environment

The role offers flexibility to work a hybrid schedule across Vernon Hills, Rosemont, and Chicago offices. The standard work hours are Monday to Friday, 8 AM to 5 PM, with the expectation to work additional hours as needed to meet deadlines.

Pay and Benefits

The pay range for this position is $35.00 - $43.25/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Vernon Hills,IL.

Application Deadline

This position is anticipated to close on Aug 22, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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