Job Title: Executive Assistant to SVP of Human Resources Job Description The Executive Assistant plays a crucial role in supporting executive leadership with a variety of daily, monthly, and quarterly responsibilities involving both internal and external stakeholders. This role requires initiative and attention to detail in managing administrative duties to aid leadership across all facets. Responsibilities + Manage executive’s calendar and scheduling, including coordinating all internal and external meetings. + Plan and oversee all aspects of executive travel arrangements. + Coordinate and prepare for leadership meetings, including securing meeting locations, travel arrangements, accommodations, catering, equipment, and supplies. + Draft, prepare, and proofread letters, memos, reports, spreadsheets, charts, and presentations for executive meetings. + Process expense reports, requisitions, and new hire needs. + Assist with special projects, including research and personnel or organizational development initiatives. + Interact effectively with all stakeholders, developing collaborative relationships to ensure positive outcomes. + Arrange all aspects of department gatherings, including location setup, food, and activities. + Create professional PowerPoint presentations. + Enter invoices and ensure timely payment to vendors. + Field incoming phone calls and resolve issues appropriately. + Maintain various department lists and organizational charts. + Handle time-clock issues for the department. + Act as a department liaison when appropriate. Essential Skills + Minimum of 5 years administrative experience supporting C-suite or VP level executives. + Proficiency in Microsoft Office applications, including Outlook, PowerPoint, and Excel. + Experience managing calendars and arranging both domestic and international travel. + Bachelor's Degree or, if no degree, a minimum of 9 years of experience in an Executive Assistant role or similar. Additional Skills & Qualifications + Experience with the Concur expense system. + Experience supporting HR executives. + Experience in large, complex organizations. + History of maintaining confidentiality with private and sensitive information. + Strong organizational and time management skills, with creative problem-solving abilities. + Excellent verbal and written communication skills. + Ability to adapt to changing business needs while meeting deadlines. + Flexible work approach, including availability for nights and weekends when needed. + Experience in event planning, meeting coordination, and partner/vendor relations. + Influence and negotiation skills tailored to target audience needs. Work Environment This role offers flexibility to work a hybrid schedule across Vernon Hills, Rosemont, and Chicago offices. Regular working hours are Monday through Friday, from 8 AM to 5 PM, with the necessity to work additional hours as needed to meet deadlines. Pay and Benefits The pay range for this position is $35.00 - $43.25/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Chicago,IL. Application Deadline This position is anticipated to close on Aug 22, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.