Job Title

Executive Assistant

Job Description Summary

Job Description

Executive Assistant

London

We have a great opportunity for an experienced Executive Assistant. You will be responsible for supporting the UK&I PDS Senior Leadership team, reporting directly to the Head of the EMEA and UK&I Project and Development Services (PDS) business.

The purpose of the role is to provide executive administration support to the UK PDS Management team and the wider EMEA team and to act as the key point of contact on behalf of this group to the senior leadership team. The position requires a structured thinker, strong communicator, and exceptional organiser who can support multiple individuals and manage numerous priorities in a fast-paced environment.

This role will also include a wide variety of business administration for the PDS Leaderships Team, you will be someone who is comfortable proofing reading documents at a detailed level. Experienced in minute taking, editing documents, which will include reports, correspondence & presentations – ensuring clarity, accuracy and grammatical correctness.

You will be instrumental in supporting the team with creating and formatting creative presentations, internally and externally. This will include designing, organising and formatting appealing and engaging presentations. Experience in using various tools such as PowerPoint, Google Slides and other design software is a must. Working collaboratively with executives and the wider teams to gather the relevant content, refine messaging and ensure the final presentation effectively communicates key idea and goals of the stakeholders.

Key Responsibilities:

Extensive diary and outlook management which includes planning and prioritising the teams’ time effectivelyWorking closely with the Head of EMEA & UK PDS on weekly priorities and actions Drafting correspondence on behalf of the Head of, and working closely with the communications team on various projects Managing, organising and attending weekly Central team meetingsScheduling, preparing and distributing agendas, materials and minutes for monthly UK Exco meetingsPlanning and managing events, sourcing venues, signing contracts, managing budgets, sourcing equipment, invite management, menu selection and managing dietary requirementsProcessing expenses - submitting and approvalBooking of complex international travel including organising visasProcessing invoices/ Workday approvalsProviding guidance to a close-knit team of PA’s in the UK business where required to ensure seamless delivery of administrative supportSocial media posting on behalf of the executive teamScreening telephone calls and inquiries and directing them as appropriate – monitor the Head of EMEA & UK&I  inbox

Knowledge & Experience:

Strong initiative and a proactive approach to prioritisationHardworking, team player with a sense of urgencyExcellent interpersonal skills and an ability to manage complex stakeholder relationshipsExperience managing senior leaders in EMEA Ability to prioritise time in a demanding busy environment without direct supervisionStrong attention to detailAbility to manage complex diariesConfident and clear communication skills - both verbal and writtenExperience in pulling together creative power point presentations which adhere to branding guidelinesAbility to keep calm under pressure Advanced use of all Microsoft Office specifically OneNote, OneDrive, Word, Excel, PowerPoint and OutlookAbility to maintain confidentiality and exercise discretion when handling sensitive information.

INCO: “Cushman & Wakefield”