Job Title

Executive Assistant

Job Description Summary

Job Description

This role is looking for someone to provide administrative and organisational support to three International Partners within the team to enable them to execute the firm’s strategy and business plan. You will also provide wider organisational support to the Integrated Portfolio Management (IPM) team across the UK as and when required, including assistance on business pitches, travel bookings, office administration, and team support.

Core Responsibilities:

· Gatekeeper to manager’s working time - Efficiently and proactively organising complex diaries.

· Extensive dairy management - Schedule, book and arrange internal and external meetings, across different time zones, involving liaison with clients and their assistants of Senior level.

· Outlook management, responding on behalf of Partners, delegating responsibilities and ensuring completion of tasks.

· Meeting attendance, minute taking, actions and follow-ups.

· Manage and coordinate domestic and international travel, accommodation, following global travel policy/process.

· Corporate and personal expense submission. Monitoring, reviewing team disbursements on behalf of the Partner.

· Manage department distribution lists and communications.

· Provide high level support in production of presentations, pitches, reports, proposals in line with requirements, could include proofreading, creating charts/graphs, managing versions of edits and documents.

· Handle delegated responsibilities from the Partners.

· Ensure managers’ workday tasks are approved in good time.

· Provide ad hoc training on in-house systems.

· Induction for new starters and sourcing of IT equipment and logins.

· Help organise staff events, including team Summer & Christmas parties, within specific budgets.

· Provide general office support proactively seek and undertake on the job and formal developmental activities to broaden experience and knowledge.

Qualifications:

· Previous experience as PA (ideally 5+ years) supporting Senior Partners.

· Excellent proficiency in Microsoft office suite of products. Workday, Concur and Salesforce desirable.

· Client relationship management skills, dealing with confidential matters.

· Experience working in the property sector, financial or professional services firm.

Skills & Personal Qualities:

· Professional, proficient and proactive in approach.

· Excellent relationship builder and able to influence.

· Articulate with excellent verbal and written communication skills.

· Enjoys and is able to work under pressure in a calm and thoughtful way.

· Likes to work as part of a team but equally comfortable working alone.

· Enjoys the challenge of multi-tasking and delivering.

· Forward thinker – likes to consider the bigger picture, anticipates potential issues or team’s needs and plans for that.

· Positive attitude and willingness to help others even when it is not within the normal job responsibilities.

INCO: “Cushman & Wakefield”