Executive Assistant – Mission-Driven Leadership Support
Attention administrative professionals! We’re hiring an Executive Assistant for a full-time, day schedule to support senior leadership at our client, a respected conservation organization making a real impact in Downeast Maine. This position pays $27.40–$32.21 per hour and is direct-hire.
This is a high-visibility, mission-driven Executive Assistant role offering variety, influence, and professional growth, with direct exposure to strategic decision-making, donor relations, and organizational operations—far beyond a typical admin position. Interested? Apply today!
*This is an in-person position in Columbia Falls, with occasional travel to the East Machias office.
Typical daily duties:• Manage the Executive Director’s calendar, scheduling, and meeting preparation
• Draft and triage communications; serve as a liaison with staff, donors, board members, and partners
• Prepare, edit, and organize reports, presentations, and board materials
• Coordinate logistics for meetings and events, including agendas, minutes, and follow-ups
• Oversee office operations, records management, expenses, and vendor communications
• Greet visitors, track action items, and support special projects and cross-department initiatives
• Strong hard skills: calendar/inbox management; Google Workspace & Microsoft Office; document creation; records management; travel coordination; expense tracking; database use; meeting logistics; basic project coordination
• Outstanding soft skills: clear communication, discretion, prioritization, proactive problem-solving, adaptability, and relationship-building
• A welcoming, professional presence with the ability to stay organized amid shifting priorities
Apply Online: See Below
Call/Text ‘EA CF’ to 207-942-6178
Email: [email protected]
Not sure if this is the right job for you? No worries. We have many other jobs available—apply now to start a conversation.
Job ID: 5803048