The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our Delivery Experience (DEX) team.

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.


Key job responsibilities
- Maintaining schedules, planning events, coordinating meetings, and conferences
- Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
- Own and manage conference room coordination and room calendar management
- Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
- Typing meeting notes, creating conference agendas and minor content curriculum creation
- Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed
- Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
- Think and plan ahead, delegate responsibilities appropriately and manage time effectively
- Compile team goals, track and help drive completion of key deliverables.
- Management of complex calendars and scheduling with diplomacy and discretion
- Serve as representative on department team-building activities and peer recognition