Executive Assistant, Alexa Edge & Endpoints
Amazon.com
The Alexa Edge and Endpoints (AEE) team seeks a driven, highly organized and proactive Executive Assistant to support the VP of AEE. This position will provide high-level support to the VP and his teams who are engaged in advanced technological work, while also coordinating with the EA team on organizational projects, and partnering with team members at the Boston location to create a collaborative and functional workplace. Additionally, this is a Lead EA role and will work with a dynamic and professional team of executive assistants.
Key job responsibilities
The EA is responsible for a variety of tasks including:
• Managing an active VP calendar; meticulous attention to detail in scheduling, coordinating and planning internal meetings, agendas and appointments
• Planning detailed domestic and international travel, completing expense reports
• Optimizing executive effectiveness through partnership on priorities to react to a fast-moving calendar.
• Coordinating with the EA team on organization-wide initiatives
• Serving as the "gatekeeper" to the executives' time, screening and prioritizing appointments/meeting requests while always providing polite and professional communication
• Communicating on behalf of the executives directly with the leadership team and other stakeholders across the organization
• Training other administrative staff on company policies and best practices
• Managing and maintaining the BOS21 Devices Locker, ensuring teams have access to Devices for testing promptly and smoothly
A day in the life
On a day-to-day basis, the Executive Assistant will maintain the VP's calendar, keeping it organized for weeks in advance. This involves maintaining strong working relationships with the VP, partner EAs, and members of the business. Additionally, this EA will partner with other EA team members on team events, space planning, and building a proactive outlook for upcoming meetings. Finally, this EA will play an instrumental role at the BOS21 office through maintenance of device storage, setup for team events, and being a general advocate of the team culture.
Key job responsibilities
The EA is responsible for a variety of tasks including:
• Managing an active VP calendar; meticulous attention to detail in scheduling, coordinating and planning internal meetings, agendas and appointments
• Planning detailed domestic and international travel, completing expense reports
• Optimizing executive effectiveness through partnership on priorities to react to a fast-moving calendar.
• Coordinating with the EA team on organization-wide initiatives
• Serving as the "gatekeeper" to the executives' time, screening and prioritizing appointments/meeting requests while always providing polite and professional communication
• Communicating on behalf of the executives directly with the leadership team and other stakeholders across the organization
• Training other administrative staff on company policies and best practices
• Managing and maintaining the BOS21 Devices Locker, ensuring teams have access to Devices for testing promptly and smoothly
A day in the life
On a day-to-day basis, the Executive Assistant will maintain the VP's calendar, keeping it organized for weeks in advance. This involves maintaining strong working relationships with the VP, partner EAs, and members of the business. Additionally, this EA will partner with other EA team members on team events, space planning, and building a proactive outlook for upcoming meetings. Finally, this EA will play an instrumental role at the BOS21 office through maintenance of device storage, setup for team events, and being a general advocate of the team culture.
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