Job Description

What is the opportunity?

You will join the Luxembourg office as Executive and Office Assistant, providing high-level administrative and organisational support to the Office Manager and acting as Executive Assistant to the Head of the Management Company (ManCo).

This role is key to ensuring the smooth day-to-day running of the Luxembourg office and supporting the coordination of European branches (Stockholm, Milan, Madrid, Amsterdam, Paris and Munich)

This role is a permanent full time position and requires 4 days in the office.

What will you do?

Manage the CEO’s diary, meetings and travel arrangements (transport, accommodation, signing coordination, expenses).

Provide full administrative support to the Head of ManCo, including document signing and expense management.

Support the Offica Manager in overseeing office operations for Luxembourg and European branches.

Coordinate onboarding for new joiners across Luxembourg and branches.

Manage and process invoices (review, approval coordination and filing into Concur system).

Organise board meetings and ad-hoc meetings (meeting rooms, catering, visitor reception).

Maintain office procedures and administrative systems (security, access badges, parking supplies, IT equipment tracking).

Liaise with internal staff, European branches, landlords and external suppliers to ensure efficient office operations.

What do you need to succeed?

Must-have

Fluency in English and French (written and spoken).

Proven experience in an administrative and/or personal assistant role.

Excellent organisational skills with strong attention to detail.

Ability to manage multiple priorities and work under pressure.

Strong communication skills and ability to build effective relationships.

Excellent knowledge of Microsoft Word and Excel.

Nice-to-have

Experience within the financial servies industry.

Knowledge of Italian and/or German.

Experience supporting multiple international offices.

Familiarity with expense management systems (e.g. Concur).

What is in it for you?

We thrive on the challenge to be our best - progressive thinking to keep growing and working together to deliver trusted advice to help our clients thrive and communities prosper.  We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

A comprehensive Total Rewards Program including bonuses, flexible benefits and competitive compensation

Leaders who support your development through coaching and managing opportunities

Opportunities to work with the best in the field

Ability to make a difference and lasting impact

Work in a dynamic, collaborative, progressive, and high-performing team

A world-class training program in financial services.

Agency Notice

RBC Group does not accept agency resumés.  Please do not forward resumés to our employees, nor any other company location.  RBC Group only pay fees to agencies where they have entered into a prior agreement to do so and in any event do not pay fees related to unsolicited resumés. Please contact the Recruitment function for additional details.

Job Skills

Adaptability, Calendar Management, Confidentiality, Data Gathering Analysis, Interpersonal Relationships, Office Administration, Presentation Software, Time Management, Word Processing Software

Additional Job Details

Address:

4 Boulevard Royal, 2ND FLOOR:Luxembourg

City:

Luxembourg

Country:

Luxembourg

Work hours/week:

40

Employment Type:

Full time

Platform:

WEALTH MANAGEMENT

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2026-02-13

Application Deadline:

2026-02-27

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

Join our Talent Community

Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.

Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.

RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.