About Us Rivian and Volkswagen Group Technologies is a joint venture between two industry leaders with a clear vision for automotive’s next chapter. From operating systems to zonal controllers to cloud and connectivity solutions, we’re addressing the challenges of electric vehicles through technology that will set the standards for software-defined vehicles around the world. The road to the future is uncharted. By combining our expertise across connectivity, AI, security and more, we’ll map a new way forward. Working together, we’ll create a future that’s more connected, more intelligent, more sustainable for everyone. Role Summary We are seeking a high-impact, strategic Executive Administrative Partner to serve as the force multiplier to our Co-CEO and CTO. This is a critical position designed for a proactive operator who optimizes the CEO’s productivity and the leadership team’s effectiveness. RV Tech is in a hyper-growth phase. The ideal candidate is highly dynamic, anticipates needs, and is capable of ruthlessly prioritizing the executive’s calendar, communications, and energy. This not only requires complex scheduling, but also strong relationship and trust building, and a deep curiosity about the business and priorities. This role is located in the office in Palo Alto and reports directly to the Chief of Staff to the Co-CEO and CTO. Responsibilities Executive Office Governance: Manage a high-velocity calendar and communications, ruthlessly prioritizing commitments to ensure focus remains on the Co-CEO’s top strategic goals. This includes ensuring the executive is fully briefed and prepared with all necessary documents and context for every engagement. Chief of Staff Partnership: Provide administrative support to the Chief of Staff, helping to manage their schedule, projects, and communications. You are the "fail-safe" to ensure nothing falls through the cracks and that all actions are aligned with the Co-CEO/CTO’s priorities. Strategic Operations & Project Management: Lead and manage ad-hoc projects and initiatives as assigned by the Co-CEO or Chief of Staff. Maintain sophisticated tracking and digital organization systems to ensure all executive documentation, NDAs, and sensitive project information are organized and immediately accessible. Global Travel & Logistics: Orchestrate complex domestic and international travel itineraries, managing everything from visa processing to ground transportation. You move beyond booking by anticipating travel fatigue and optimizing schedules for maximum executive energy and performance. Event Orchestration: Plan and execute high-stakes meetings, off-sites, and company events. This includes managing the full lifecycle of the event - from agenda preparation and venue sourcing to logistics and budget management - ensuring every event reflects the high standards of the company. Stakeholder Relations & Culture Leadership: Act as a professional representative of the Co-CEO to internal and external stakeholders. Serve as a cultural anchor for the Executive Office, proactively fostering a high-performance, inclusive environment. You will bridge the gap between leadership and the broader team by curating meaningful office experiences, celebrating wins, and ensuring the company’s values are consistently modeled across the organization. Team Collaboration: Collaborate with the broader administrative team to ensure seamless global operations and support company-wide initiatives. Qualifications Education: Bachelor’s degree or equivalent professional experience. Executive Experience: 8+ years of experience supporting C-Level executives (CEO/Founder/President) within high-growth technology sectors or global enterprise environments. Strategic Business Partner: Possesses a deep drive to understand the business landscape and corporate goals, allowing you to act as a true extension of executive leadership and anticipate strategic needs before they are articulated. Proactive Operator: A high-agency, self-starting mindset with the ability to work independently, identify organizational gaps, and ruthlessly prioritize shifting tasks in a hypergrowth environment. Logistical & Event Orchestration: Expert-level mastery of complex calendar engineering and global travel logistics, with the ability to plan and execute high-stakes executive off-sites, summits, and board meetings. Strategic Communication: Exceptional written and verbal communication skills, with the ability to mirror the CEO’s voice and draft high-level correspondence for internal and external stakeholders. Confidentiality & Discretion: Unwavering integrity in handling sensitive Joint Venture information and the sophisticated judgment required to navigate complex, high-stakes matters. Global Adaptability: The professional maturity and flexibility to remain "on" and responsive across multiple time zones, seamlessly navigating a global executive schedule. Stakeholder Relations & Culture: Strong interpersonal skills to build rapport across all levels, while maintaining a positive, solution-oriented attitude that serves as a cultural anchor for the executive office. Tool Proficiency & AI Leverage: Advanced mastery of Google Workspace and the active utilization of AI tools to scale efficiency in research, communication drafting, and workflow automation. Pay Disclosure Salary Range/Hourly Rate for Palo Alto, California Based Applicants: $135,800 - $169,800 (actual compensation will be determined based on experience, location, and other factors permitted by law). Benefits Summary: Rivian and Volkswagen Group Technologies provides robust medical/Rx, dental and vision insurance packages for full-time and part-time employees, their spouse or domestic partner, and children up to age 26. Full Time Employee coverage is effective on the first day of employment. Part-Time employee coverage is effective the first of the month following 90 days of employment. Equal Opportunity Rivian and Volkswagen Group Technologies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law. We are also committed to ensuring compliance with all applicable fair employment practice laws regarding citizenship and immigration status. Rivian and Volkswagen Group Technologies is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com. Candidate Data Privacy Rivian and VW Group Technologies (“Rivian and Volkswagen Group Technologies”) may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian and Volkswagen Group Technologies may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. Rivian and Volkswagen Group Technologies may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian and Volkswagen Group Technologies affiliates; and (iii) Rivian and Volkswagen Group Technologies’ service providers, including providers of background checks, staffing services, and cloud services. Rivian and Volkswagen Group Technologies may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions. Please see our Candidate Data Privacy Notice (English) and Candidate Data Privacy Notice (Serbian) for more information. Please note that we are currently not accepting applications from third party application services.