Executive Administrative Assistant to COO Job Reference: 2025-4613 Location: New York Category: Data and Operations Solution: Other Role Category: Hybrid Apply Executive Administrative Assistant to COO Share Your Team Responsibilities

MSCI is seeking a highly skilled and proactive Executive Assistant to support the Chief Operating Officer (COO)/Head of Analytics and team.

The ideal candidate will operate with a high level of discretion and efficiency, partnering closely with the executive and team to manage shifting priorities, cross-functional engagements, and high-impact initiatives. The person in this role is confident, detail-oriented, adaptable, and thrives in a fast-paced, evolving environment. This is an exceptional opportunity to contribute meaningfully to MSCI’s leadership and strategic priorities.

Your Key ResponsibilitiesExecutive Support & Strategic Calendar ManagementManage a dynamic, high-volume calendar across dual responsibilities (COO / Head of Analytics) with constant re-prioritization and decision-support needsAnticipate scheduling conflicts and proactively make judgment-based adjustments to reflect business prioritiesCoordinate leadership team meetings, strategic initiatives, and cross-functional check-insManage complex domestic and international travel and process expense reports per MSCI policyMeeting & Communication ManagementPrepare meeting documents and support follow-up on key action items and decisionsDraft and edit high-quality communications and presentationsServe as liaison between the executive, leadership team and internal/external stakeholdersProject & Event ManagementSupport or lead special projects, internal initiatives, and external events such as town halls and off-sitesTrack timelines and deliverables to ensure objectives are metAdministrative & Office SupportProvide on-site logistical support including conference room reservations and set ups (audio/video connection, catering, seating arrangements); guest coordination

Partner with the Administrative Community to optimize office management and provide back-up support as needed

Your skills and experience that will help you excelMinimum Qualifications5-7 years of experience supporting senior executives in a global, high-demand business environmentStrong ability to operate with discretion, sound judgment, and professionalism under pressureExcellent written and verbal communication skills; professional presence and high emotional intelligenceDemonstrated track record of anticipating needs, solving problems, and managing complexityExceptional organization, time management, and attention to detailHigh degree of comfort handling confidential, strategic, or high-visibility mattersTechnical & AI ProficiencyProficiency with AI productivity tools such as ChatGPT, Microsoft Copilot, or similarStrong command of Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)Virtual meeting platforms (Microsoft Teams, Zoom)Navan (travel) and Concur (expense management)Office PresenceLocation: New YorkHours: 8:30 AM – 5:30 PM EST (flexibility required)In-office expectations: Minimum of three days per week in the office with flexibility to be present as needed for business, team and client priorities (specific days will be agreed upon between the manager and employee)

Commuting requirement: Must be within a two-hour commutable distance of the MSCI

About MSCI

What we offer you

Salary range: $115,000 - $150,000 / year plus eligible for annual bonus Transparent compensation schemes and comprehensive employee benefits, tailored to your location, ensuring your financial security, health, and overall wellbeing.Flexible working arrangements, advanced technology, and collaborative workspaces.A culture of high performance and innovation where we experiment with new ideas and take responsibility for achieving results.A global network of talented colleagues, who inspire, support, and share their expertise to innovate and deliver for our clients.Global Orientation program to kickstart your journey, followed by access to our Learning@MSCI platform, AI Learning Center , LinkedIn Learning Pro and tailored learning opportunities for ongoing skills development.Multi-directional career paths that offer professional growth and development through new challenges, internal mobility and expanded roles.We actively nurture an environment that builds a sense of inclusion belonging and connection, including eight Employee Resource Groups. All Abilities, Asian Support Network, Black Leadership Network, Climate Action Network, Hola! MSCI, Pride & Allies, Women in Tech, and Women’s Leadership Forum.

At MSCI we are passionate about what we do, and we are inspired by our vision – to power better decisions. You’ll be part of an industry-leading network of creative, curious, and entrepreneurial pioneers. This is a space where you can challenge yourself, set new standards and perform beyond expectations for yourself, our clients, and our industry.

MSCI strengthens global markets by connecting participants across the financial ecosystem with a common language. Our research-based data, analytics and indexes, supported by advanced technology, set standards for global investors and help our clients understand risks and opportunities so they can make better decisions and unlock innovation. We serve asset managers and owners, private-market sponsors and investors, hedge funds, wealth managers, banks, insurers and corporates.

MSCI Inc. is an equal opportunity employer. It is the policy of the firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected parental leave), veteran status, or any other characteristic protected by law. MSCI is also committed to working with and providing reasonable accommodations to individuals with disabilities. If you are an individual with a disability and would like to request a reasonable accommodation for any part of the application process, please email Disability.Assistance@msci.com and indicate the specifics of the assistance needed. Please note, this e-mail is intended only for individuals who are requesting a reasonable workplace accommodation; it is not intended for other inquiries.

To all recruitment agencies

MSCI does not accept unsolicited CVs/Resumes. Please do not forward CVs/Resumes to any MSCI employee, location, or website. MSCI is not responsible for any fees related to unsolicited CVs/Resumes.

Note on recruitment scams

We are aware of recruitment scams where fraudsters impersonating MSCI personnel may try and elicit personal information from job seekers. Read our full note on careers.msci.com

Data and Operations

Providing high-quality data at scale, that fuels our indexes, analytics, research and client solutions.

Find out more...

Quotes from Shelah Marie Recide, Joe Yamut, Graciela Helgueros

“Knowledge is passed from one person to the next to achieve the common goal of learning more so that we can provide better and better solutions to our clients.

Shelah Marie Recide Data and Operations View Profile

“Ours is a culture that celebrates performance.

We look at individual contributions and hold each employee accountable while supporting them to achieve their goals.

Joe Yamut Data and Operations View Profile

“Sometimes people are a bit hesitant about telling their managers that they are ready for a new challenge.

But there are many opportunities inside MSCI, and your manager can help support and guide you.

Graciela Helgueros Data and Operations View Profile Benefits

At MSCI, we are committed to providing benefits that empower you to Be Well and Stay Well in all aspects of your life.

Use the following site to learn about the coverage options that support you and your family physically, emotionally, and financially: MSCI | Benefits (benefitsatmsci.com)

 

Development opportunities

At MSCI career paths are multi-directional, and we believe that new and challenging experiences drive both professional growth and business success.

Everyone here is responsible for leading their own development and we’re here to support and guide you every step of the way. Whether that means deepening your expertise, moving across teams, or stepping into leadership, you’ll have access to internal mobility, learning and skills development, stretch opportunities and mentoring. 

Discover more about how you can grow your career at MSCI

New York

7 World Trade Center
250 Greenwich Street
New York, NY 10007
United States

Located in 7 World Trade Center and easily accessible by public transport, our New York office offers a modern workspace with panoramic views of the city. Inside, you’ll find flexible work areas, collaboration spaces, state-of-the-art meeting rooms and leisure areas to unwind. The office is designed to support people in working the way that suits them best, accommodating all working styles and offering amenities that keep you energized throughout the day. A vibrant community — supported by our Employee Resource Groups — and year-round professional and social events make it a place where you’ll feel welcomed and supported to do the best work of your career.

Learn more about our New York office.

Recruitment process Apply online

First, click Apply and upload a CV that shows us the skills and passion you could bring to this role, as well as your contact details so we can reach out to you. 

Talk to our recruiter

If you look like a good match, our recruiters will arrange a chat where we’ll ask about your motivations, experience, and background, and where you can ask us anything you want to know about working at MSCI.

Interview with our team

If you like what you hear, and we think you have what we need, then it’s time to interview with your future team, either virtually or in the office. These interviews will give you a clear insight into the team and the day-to-day responsibilities of the role. Read our interview top tips.

Make your decision

If you’re successful, we’ll make you an offer and give you any further information you need to help you make your decision. If the answer is yes, it’s time for some background checks, and then we’ll welcome you on board. Learn more about our onboarding experience.

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