Become an integral part of Real Estate Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

 

As an Executive Administrative Assistant within Commercial Banking, you will oversee complex schedules, coordinate travel arrangements, and assist with local events and projects for the business. You may also support activities such as managing office needs, handling client tickets, ensuring compliance, or addressing business travel tax requirements. You will leverage your thought leadership to prioritize tasks, optimize executives' time, and work collaboratively with colleagues to provide comprehensive on-site support and backup coverage. Additionally, you will engage with key stakeholders in the business and partner with various teams, such as Office Management, to successfully complete projects.

 

Job Responsibilities:

Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.Support physical demand required in providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all timesProvide general team support such as time keeping, training tracking, and assist in ad hoc projects as neededMaintain confidential data, enforce internal controls, and comply with policies and proceduresSupport Catalyst or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecardsCollaborate effectively with colleagues and team members, assisting with projects and tasks as neededArrange and coordinate complicated domestic and international travel. Have travel planning skills and knowledgeCommit to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem solving skills

Required qualifications, capabilities and skills:

At least 3+ years of administrative support experience with background in a client facing sales and financial services environmentStrong organizational skills and ability to work independently in a demanding, changing and fast paced environmentSelf-motivated, personal leadership, ability to be discrete, highly collaborative and team orientedEffective interpersonal skills and excellent communication - confident, organized, and clearFluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quicklyService oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes 

 

Preferred qualifications, capabilities, and skills:

Experience supporting at the Managing Director level (or equivalent) or above

College degree is a plus

 

***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.