Become an integral part of the Asset & Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. 

As an Executive Assistant in Asset & Wealth Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. 

Job responsibilities 

Maintain complex, fluid, detailed calendars  Demonstrate a strong ability to prioritize requests and needs of the team, coordinating with other key EAs across the firm Acknowledge and respond to requests in a timely manner providing a timeline for completion where appropriate  Screen incoming calls and determine the level of priority, while using caution in dispensing information  Manage the coordination and logistics of both internal and external meetings; initiating pre-meetings and preparation needs ahead of a presentation date Arrange and coordinate complicated domestic travel  Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines  Produce high quality emails and messages to individuals at all levels of the organization  Maintain department documents, including current organizational charts, distribution lists, shared mailboxes, and executive bios Handle regular activities without prompting, and advise in advance with issues or delays  Assist in editing spreadsheets and presentations, including printing and binding

Required qualifications, capabilities, and skills  

At least five years of administrative experience  Advanced ability to organize  Discretion and good judgment in confidential situations, and proven experience interacting with senior management  Strong interpersonal, written, and oral communication skills  Strong proficiency in Microsoft Office  Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management 

Preferred qualifications, capabilities, and skills 

Experience supporting at the Managing Director level (or equivalent) or above  College degree is a plus 

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option