Become an integral part of the Commercial and Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. 

As an Executive Assistant in Commercial and Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. 

 

Job Responsibilities:

Maintain detailed calendars for multiple team membersCoordinate visitor access and handle logisticsOrganize and arrange onsite and offsite events, such as but not limited to, virtual and in-person meetings including scheduling, catering and set-up, and transportationScreen incoming calls and determine the level of priority, while using caution in dispensing informationManage the coordination and logistics of both internal and external meetingsArrange and coordinate domestic and international travel for multiple team membersProcess T&E expenses for multiple team members. Process invoices. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and proceduresProduce high quality emails and messages to individuals at all levels of the organizationHandle regular activities without prompting, and advise in advance with possible issues or delaysAssist in editing spreadsheets and presentations, including printing and binding for client meetingsWork cooperatively with the administrative assistant team, in positive partnership to support each other smoothlyLead and coordinate on ad hoc projects as requested

Required qualifications, skills and capabilities

Preferably candidates should have at least 3 years of administrative experience, supporting all levels through managing directorAdvanced calendar managementAdvanced ability to organize and prioritizeTact and good judgment in confidential situations, and proven experience interacting with senior managementStrong interpersonal, written, and oral communication skillsCandidates should have Expense, Invoice and Charitable Contributions knowledgeProficiency within Microsoft Office Suite, including Excel and PowerPointExcellent telephone etiquette and ability to manage competing priorities i.e. calendar managementAbility to learn procedures and processes quickly
 

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option