Description

The Executive Administrative Assistant will support various executives. The ideal candidate must be highly effective working in a fast-paced environment, collaborating with a team, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications including Outlook, Excel, and Power Point is required. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity and the ability to handle confidential information in a sensitive and mature manner.

Responsibilities:

•\tApply excellent judgement as a representative of client in interactions with company leaders, customers, and global teams

•\tManage executive schedule/calendars and coordinate meeting logistics

•\tMake purchases of equipment and supplies and reconcile purchasing card spending

•\tBook itineraries for domestic and international travel and submit expense reports

•\tPrepare and submit applications for travel visas

•\tEnter purchase order requisitions, track approvals in Coupa, and navigate SAP for vendor invoice approvals

•\tCoordinate with facilities for onsite repairs and maintenance

•\tPlan and manage travel and logistics for offsite staff meetings when needed

•\tInitiate domestic and international shipping requests for direct team

•\tReview and approve international shipping requests through SICAT for greater organization

•\tSupport social events, event planning logistics, and community engagement for local teams as part of the admin team

•\tDrive and coordinate quarterly communication town hall meetings and logistics

Skills

Calendar management, Administrative support, Microsoft office, Calendaring, Executive support, Executive administrative support, Travel management, Communications, Microsoft Outlook, Microsoft Excel, Microsoft Powerpoint, Microsoft Teams, Sharepoint, Concur, SAP, coupa, SICAT

Top Skills Details

Calendar management,Administrative support,Microsoft office,Calendaring,Executive support,Executive administrative support,Travel management,Communications,Microsoft Outlook,Microsoft Excel,Microsoft Powerpoint,Microsoft Teams,Sharepoint

Additional Skills & Qualifications

- Semicon Experience

Experience Level

Expert Level

Pay and Benefits

The pay range for this position is $24.00 - $37.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Austin,TX.

Application Deadline

This position is anticipated to close on Sep 12, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.