**Position Overview** **Power your future with Qualus** in our Marketing + Communications department as an Event Specialist! This role is central to designing and executing meaningful events that strengthen the brand, curate client relationships, elevate thought leadership, and foster collaboration across our employee-base. The Event Specialist will manage a wide range of experiences from conferences, career fairs, Qualus University training events, and leadership meetings. **Responsibilities** + Develop and maintain a strategic annual events marketing plan and master schedule to increase the company’s visibility and presence within the industry. + Manage and coordinate the full end-to-end planning and execution of all events, leveraging internal teams and external vendors to ensure successful delivery. + Maintain comprehensive market intelligence on clients, leads, exhibitors, competitors, and broader industry trends. + Oversee department event budgets and submit documentation to Finance in a timely manner. + Maintain and track inventory of all event materials, including banners, tablecloths, displays, swag, and printed or branded assets. + Coordinate shipping and logistics for all events, ensuring materials arrive on time and in proper condition. + Build and maintain digital invitations, external emails, social media posts + Capture event photography and videography using mobile device to support post-event storytelling, social media content, marketing collateral, and internal communications. + Required travel 25–30%, including early mornings and late evenings. + Lead all pre-event planning, including budget creation and project management of all logistics. + Secure sponsorships, booth spaces, and event locations. + Design and coordinate the production of booth layouts, signage, displays, and branded materials in partnership with vendors. + Manage registration processes, attendee lists, and cross-departmental participation. + Plan food and beverage needs, entertainment, audio-visual requirements, and shipping logistics. + Schedule and facilitate pre-conference internal planning meetings to align goals, expectations, and responsibilities. + Serve as the onsite lead, overseeing setup, breakdown, vendor coordination, and all real-time problem solving. + Ensure all booth elements, branding, signage, and event materials are installed to brand standards. + Facilitate and lead post-event debriefs with key stakeholders to identify leads, wins, challenges. + Support QualU’s annual training programs by promoting offerings across conferences and identifying new opportunities to elevate QualU’s visibility. Partner with internal stakeholders to ensure training initiatives are seamlessly integrated into event planning, marketing, and onsite engagement. + Create and maintain all career-fair materials including branded tablecloths, banners, signage, and swag, ensuring Talent Acquisition has the necessary inventory. + Assist client engagement experiences such as golf outings or appreciation dinners. + Support internal leadership meetings by assisting with communications, venue selection, catering, AV, materials, agendas, and attendee needs. **Qualifications** + AA/BA degree in Marketing/Communications + 3-5+ years experience managing B2B and B2C trade shows and conferences + Experience coordinating small and large-scale events + Ideal candidate will be enthusiastic, results driven with the ability to drive communications to all stakeholders internally and externally, communicating with technical subject matter experts in the industry + Demonstrated ability to deliver exceptional customer service, manage expectations, and think proactively when managing relationships + Must be able to handle multiple types of events in parallel with great attention to detail + Must be able to pivot priorities efficiently in a fast-paced environment + Strong organizational skills and interpersonal skills + Excellent communication skills, written and verbal + Experience with Power Point, Word, Excel, Canva, VantagePoint Deltek, Adobe Suite, Salesforce + Travel up to 30% as needed to assist in events \#LI-SB1 **Benefits & Compensation** Qualus benefits offered include Medical, Dental, Vision, Life Insurance, Short and Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Parental Leave, Paid time off, and Holidays, for those who qualify. The expected compensation range for this position is based upon several factors, including but not limited toeducation, qualifications, prior relevant work experience and work location. **Company Overview** Qualus is a leading pure-play power solutions firm and innovator at the forefront of power infrastructure transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 1,800 professionals, with offices throughout the U.S. and Canada. **EEO** At Qualus, we believe everyone has value; and that the diversity and inclusion among our teams is what sets us apart for optimal success. We put people first because we care. To view a copy of the Qualus Equal Opportunity and Affirmative Action Policy Statement, click here. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process, and need an alternative method for applying, please email careers@qualuscorp.com. Submit Referral Submit Referral **Job Locations** _US-FL-Lake Mary_ **ID** _2026-4754_ **Category** _Administration_ **Position Type** _Regular Full Time_ **Remote:** _No_