The Commercial Investment Banking Strategic Event Marketing and Sponsorships team provides global event management services for complex employee and client programs that require coordination of internal and external events, such as sales meetings, leadership conferences, or employee meetings. Event teams are located in major cities across the U.S., the Americas, Asia Pacific and EMEA. Event Managers work in close partnership with colleagues across the lines of business to organize and manage all aspects of key senior management and client related events. Primary responsibility of the events management analyst position is to support the Events team as needed including sourcing, contracting, supplier relationship, logistics, registration management, planning and/or execution of meetings/events across all lines of business. 

 

As an Events Management Analyst, you will elevate every event experience by seamlessly coordinating registration, attendee communications, and production logistics. You proactively support meeting managers, ensure flawless execution of rooming lists and manifests, and deliver polished meeting materials. By collaborating with planners and web designers, you craft engaging website content and manage attendee communications with precision. Your expertise in report generation, data accuracy, and on-site event support ensures every detail is handled, creating memorable and impactful events for clients and stakeholders.

 

Job Responsibilities 

Support Event Associates and Managers with various meeting planning aspects.  Oversee registration process including, Invitations, other communications, Field calls and e-mails from meeting attendees regarding  meeting travel, how to register, or changes to their registration. Testing the functionality of the Global Events Management, Stova and BuyTheSell systems.Manage hotel rooming lists including changes to reservations, additions and accuracy of lists.Manage air reservations working closely with air agents on changes and deviations.Ensure accuracy of Web Registration data via reporting, editing and tracking updates in the Web Registration system.Assist with venue research, data compilation, name badges, tent cards, packing of travel-office box, budgets, approvals, final accounting, promotional product sourcing.

Required Qualifications, Capabilities and Skills

Demonstrate strong oral and written communication skillsDeliver excellent customer serviceManage time effectivelyCollaborate with all levels, including senior managementOrganize tasks efficiently and solve problems analyticallyHandle multiple tasks simultaneouslyApply meeting planning and registration management experienceUtilize virtual event platforms and ensure attention to detail and accuracyCreate pivot tables in Excel, mail merges in Word, and presentations in PowerPoint; Use Microsoft Office proficientlyTravel to events and serve as on-site planner support - 30% travel