Events Coordinator – Intern Program Experience & Operations

Step into a role where your event‑planning expertise directly shapes the experience of future talent across the Americas. As a key member of the Intern Program Team, you’ll bring energy, creativity, and operational excellence to deliver a world‑class intern program—one that’s seamless, memorable, and impactful.

If you thrive on organization, logistics, and creating experiences that leave a lasting impression, this role is built for you.

What You’ll Own & Bring to Life⭐ Event Planning & ExecutionLead the planning, logistics, and on‑the‑ground coordination for the Summer Intern Program.Support major milestone events including:Welcome WeekMentorship and networking eventsSkilling and professional development sessionsWork closely with the Intern Engagement team to design and deliver fun, meaningful engagement activities throughout the Americas.⭐ Operational ExcellenceBuild and maintain an efficient, scalable operational model that delivers a top‑tier intern experience.Manage processes and logistics impacting interns across the Americas while supporting select global initiatives.Oversee marketing, communications, and logistical support for all program activities.⭐ Program & Office SupportHandle essential operational tasks including:Ordering suppliesMaintaining record‑keeping systemsPreparing invoices, financial statements, reports, and correspondenceManaging incoming communications and routing inquiries appropriatelyOrganize and retrieve documents, records, and reports with professionalism and accuracy.What You Bring (Essential Skills)Core StrengthsStrong verbal and written communication skills.Ability to multitask, stay organized, and deliver exceptional customer service.Comfort managing time independently in a fast‑paced environment.High attention to confidentiality and detail.Technical ExperienceProficiency with tools such as Excel, Word, PowerPoint, and Outlook.Ability to support event marketing and logistics through digital tools and basic office systems.Preferred Experience4–5+ years of event planning, coordination, and experience managing events end‑to‑end.1+ year of vendor management and budget tracking.2+ years working with event‑related digital tools and productivity platforms.High school diploma or GED required.Work Environment

This role is primarily remote, with a strong preference for candidates who can work PST hours and occasionally visit onsite locations as needed.

Why You’ll Love This RoleYou’ll play a central role in shaping an unforgettable intern experience across the Americas.Your events will help interns feel welcomed, supported, and excited during one of the most impactful stages of their career.You’ll collaborate with passionate program managers and engagement teams while owning meaningful event and operational responsibilities.Every day brings opportunities to be creative, organized, and people‑focused—all at once.

Job Type & Location

This is a Contract position based out of Redmond, WA.

Pay and Benefits

The pay range for this position is $28.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Feb 3, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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