Job Title:          Event Manager

Department:     Event Management

Reports to:       Assistant Director of Event Management

Supervises:      N/A

FLSA Status:    Salaried, Exempt

Why the Colorado Convention Center is a great place to work:

$500 Signing Bonus at 30 days of services and an additional $500 bonus upon successful completion of 90 days of service!

Generous Paid Time Off and Holiday Pay

Health, dental, vision insurance, eligible upon hire

401(k) investment plan, with a discretionary match of 100% up to the first 3% and 50% of the next 2% of annual salary that you contributed to the plan.

Healthcare reimbursement and flexible spending plans

Employer-paid and supplemental life insurance

Short- and long-term disability insurance available

RTD Eco Pass: As a Full-time employee the Colorado Convention Center currently offers an RTD Eco Pass.

Tuition reimbursement program

Employee assistance program

Compensation: Compensation is dependent on experience and ranges from $70,000-$78,000/year.

General Summary:

The Event Manager is responsible for planning, organizing, and managing assigned events at the Colorado Convention Center (CCC), ensuring seamless coordination with CCC Operations Departments. This role involves understanding client requirements and expectations, communicating event specifications to internal teams, overseeing event execution, and coordinating all relevant subcontractors. Success in this role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Primary Duties and Responsibilities:

Act as the key liaison between the client, event organization, and the Services and Operations departments to ensure seamless coordination.

Communicate client deadlines and scheduling requirements related to floor plans, meeting room configurations, and associated deliverables.

Serve as the lead Event Manager for clients, managing unanticipated changes, special requests, and exceptional circumstances throughout event execution.

Determine event criteria in collaboration with the client and prepare a comprehensive event function schedule with individualized instructions for all Operations departments and CCC’s exclusive food and beverage contractor.

Coordinate operational logistics including equipment distribution and inventory management, room setup specifications, and special staffing requirements.

Plan and coordinate, in accordance with CCC rules and regulations, the physical arrangements and operational requirements of subcontractors, including general contractors/decorators, audio/visual and production vendors, and food and beverage services.

Inspect leased event spaces during move-in, event operation, and move-out to ensure enforcement of Fire Safety regulations.

Prepare cost estimates and assist the finance department with final billing for groups operating under the CCC standard agreement.

Actively participate in planning, organizational, and event and facility meetings.

Lead tours for clients, illustrating how CCC spaces can be tailored to meet diverse event requirements.

Maintain a consistent approach aimed at delivering outstanding customer service.

Communicate in a professional and collaborative manner with CCC staff, clients, and subcontractors to support seamless event operations.

Ensure the care and well-being of attendees by identifying needs and responding to facility user inquiries and complaints. 

Working irregular hours, including evenings, holidays, and weekends, as required to ensure proper supervision of assigned events and activities at the CCC. Available 24 hours as follows:

One day prior to an event’s first contracted move-in day

Duration of the event

One day after an event’s last contracted move-out day

Other duties as assigned.

Qualifications

To be successful in this role, candidates must be able to perform effectively in high-stress environments, manage multiple tasks simultaneously, demonstrate exceptional attention to detail, maintain a strong customer service focus, possess an outgoing and engaging personality, and work nights, weekends, and holidays while fulfilling all essential job responsibilities. The qualifications listed below represent the knowledge, skills, and abilities required for this position. Reasonable accommodations may be provided to qualified individuals with disabilities to enable the performance of essential job functions.

 Education and Experience:

BA in Business Management, Communications, or Hospitality Management preferred, with at least two (2) years of experience in event planning or a related field.

Skills and Abilities:

Firm expectation to work nights, weekends, and holidays required.

Demonstrated ability to deliver exceptional customer service required.

Naturally personable with an engaging and energetic personality required.

Ability to successfully manage a diversified portfolio of events required.

Excellent communication (verbal and written) and inter-personal skills among all levels of staff and clientele required.

Aptitude for resourcefulness required.

Ability to speak, understand and read English required.

Ability to operate a two-way handheld radio required.

Work effectively with diverse groups of people among all levels within an organization required.

Work effectively as part of a team and independently with limited supervision required.

Assists in enforcing facility’s exclusive services required.

Perform job tasks effectively despite sudden deadlines and changing priorities required.

Work effectively with complex flows of information required.

Detail-oriented required.

Excellent problem solving and organizational skills required.

Excellent record of dependability and reliability required.

Professional presentation, appearance, and work standards required.

Computer Skills:

Basic computer skills including Microsoft Word, Excel, and Outlook required.

Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be requested to enable individuals with disabilities to perform the essential functions.

Position requires extended periods of walking and sitting; may include some climbing, and bending.  May be subject to adverse weather conditions. Irregular and/or extended hours, including weekends, evenings, and holidays are required, determined by event schedule and/or department need. Infrequent travel may be required.

Available 24-hours as follows:

One day prior to an event’s first move in day, throughout the event, and one day after an event’s last move out day.

 Note:

Colorado Convention Center/Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor

The essential responsibilities of each position are described under the headings in the job description and may be subject to change at any time due to reasonable accommodation, or other reasons. The job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Applicants who need reasonable accommodation to complete the application process may contact 303-228-8000.

Employment is contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States.