Estate Coordinator - London (Part time) Job ID 250841 Posted 12-Dec-2025 Service line Advisory Segment Role type Part-time Areas of Interest Facilities Management Location(s) London - England - United Kingdom of Great Britain and Northern Ireland **Estate Coordinator** **Role Purpose** Provide professional support to the Estate team. Provide customer service on facilities management issues raised. Troubleshoot problems and advise on the appropriate action. **Role Specific Particulars** The property is a large mixed-use estate located in the Covent Garden London. The successful candidate will be part of a site team of four and will be an essential asset to the property, colleagues, clients and occupiers. **Key Responsibilities** + To monitor all activities relating to the site(s), reporting and taking action as appropriate. + To comply with Health and Safety on site, maintaining records, using the Meridian system, and involvement with contractor management as appropriate. + Complete all monthly and quarterly property inspections, uploading documentation to Meridian and following up any actions. + To conduct meter readings within all required buildings. + To respond to requests for maintenance / technical assistance in person, via telephone and electronically. + To research questions and solutions using available information resources, advising the Building Manager/SFM the appropriate actions. + To identify and escalate situations requiring urgent attention. + Route issues and requests to the correct resource, track progress and document resolutions + To liaise with tenants and deal with any operational queries they might have. + To manage work programmes on site in conjunction with the EM, acting as the liaison point for all parties involved. + To manage the P2P (Purchase to Pay) system, coding and paying all invoices + Manage the payment of utility bills, change of tenancy to ensure all bills are paid on actual reads rather than estimates, in line with client requirements. + Notify insurers of any insurance claims, collate information required and monitor claim status to completion + Monitor tenant Food Hygiene ratings and implement measures to help with improvement where possible, with the guidance of the H&S Exec + Manage tenant provision for adequate grease traps, including any new tenants who take occupation, with the guidance of the H&S Exec + Write to tenants regarding shop front inspections, housekeeping etc as required. + Prepare activity reports and provide statistical data to the Building Manager to inform operational strategy. + Management of the site office at Covent Garden. + Any other duties as directed by your Line Manager. **Person Specification/Requirements** + Understand how the industry and stakeholders function, and the range of services available to clients + Constantly updating knowledge of legislation relating to property management + Develop an understanding of how to build and maintain client, supplier and customer relationships + Understanding of key issues to be noted on property inspections + Understand and use industry/specific IT applications CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)