Job Title: Administrative Assistant

Job Description

As a Administrative Assistant, you will be the front line of customer service for current and prospective residents. Collaborating with the Community Manager, you will play a crucial role in the resident relations initiative and perform various administrative duties.

Responsibilities

Provide excellent customer service to current and prospective residents.Lease apartments to prospective residents, including initial meetings, tours, application screening, and scheduling move-ins and move-outs.Administer work orders and turnovers.Maintain organization of office, lobby, and clubhouse.Use Microsoft Office Suites for data entry, document creation, and appointment scheduling.Enter information into databases.Create presentations.Update the company website and social media sites with online advertising.Stay informed about market conditions and understand how the property compares to competitors.Comply with Fair Housing laws and other relevant regulations.Manage time efficiently by prioritizing tasks and scheduling.Meet leasing quotas.Maintain confidentiality of sensitive information.

Essential Skills

Excellent customer service skills.Proficiency in Microsoft Office, including Excel.Strong sales and customer service background.Experience in data entry and administrative duties.Good communication skills.

Additional Skills & Qualifications

GED required.At least one year of experience in a sales environment.At least one year of customer service experience.

Work Environment

This position is based at the Vista Apartments located at 1000 SW Vista Ave., Portland, OR. You will be working in an office environment with standard office hours from 8 am to 5 pm, Sunday through Thursday. The role involves walking around the facilities to provide tours. Enjoy a values-based work environment with positive and open communication, personalized training, and opportunities for career growth.

Job Type & Location

This is a Contract to Hire position based out of Portland, Oregon.

Pay and Benefits

The pay range for this position is $20.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Portland,OR.

Application Deadline

This position is anticipated to close on Sep 19, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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