Job Title: Accounting Administrator Job Description The Accounting Administrator is responsible for processing 30–50 vendor invoices weekly, ensuring accuracy and timely entry. This role includes preparing and reconciling employee expense reports, performing accounts receivable (AR) and accounts payable (AP) functions, and conducting general collections and credit follow-up with vendors. The position also involves assisting with vendor onboarding, maintaining organized records of financial transactions and supporting documentation, reconciling bank statements, and aiding in month-end close activities. Additional duties include supporting internal audits, entering and updating financial data in spreadsheets and accounting systems, assisting with purchase order tracking, and providing general administrative support to the accounting and finance team. Responsibilities + Process 30–50 vendor invoices weekly, ensuring accuracy and timely entry. + Prepare and reconcile employee expense reports. + Perform accounts receivable (AR) and accounts payable (AP) functions. + Conduct general collections and credit follow-up with vendors. + Assist with vendor onboarding and maintain organized records of financial transactions. + Reconcile bank statements and assist with month-end close activities. + Support internal audits by preparing documentation and responding to inquiries. + Enter and update financial data in spreadsheets and accounting systems. + Assist with purchase order tracking and matching to invoices. + Provide general administrative support to the accounting and finance team. Essential Skills + 1–2 years of experience in an accounting or administrative support role, preferably within the AEC industry. + Strong proficiency in Microsoft Excel with the ability to manage and enter data accurately. + Familiarity with basic accounting principles and financial reporting. + Excellent attention to detail and organizational skills. + Strong communication and follow-up abilities. + Ability to work independently and manage multiple priorities. Additional Skills & Qualifications + 6-12 months of general accounting experience (AR/AP/Collection/Bookkeeping) is preferred. + An Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is a plus but not required. + A professional attitude and the ability to contribute positively to a collaborative culture. Work Environment The work environment is flexible, with the option to work from home on Mondays and Fridays and be in the office from Tuesday to Thursday. The office is located on Wacker Drive, overlooking the Chicago River, and offers a quiet, focused work environment with a supportive team atmosphere. The administrative staff consists of six people who work in a shared cubicle-style area, while architects, engineers, and designers work in another part of the office. The environment is more like a library than a typical office, with low noise levels and minimal chatter, ideal for those who value a quiet and focused workspace. The company operates three offices in Illinois, focusing on educational, government, and community-based projects. Job Type & Location This is a Contract to Hire position based out of Chicago, Illinois. Pay and Benefits The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Chicago,IL. Application Deadline This position is anticipated to close on Sep 3, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.