Details **Open Date** 01/23/2026 **Requisition Number** PRN44094B **Job Title** Development Specialist **Working Title** Donor Relations Specialist, Reporting and Stewardship **Career Progression Track** D **Track Level** **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** Monday–Friday. 8am-5pm. Hybrid with some in-person work required. **VP Area** President **Department** 00702 - Development Services **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** 50,000-56,000 **Close Date** 04/23/2026 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** University Advancement plays a vital role in advancing the University’s mission by strengthening academic excellence, elevating healthcare, and enriching the broader community. As a nationally respected and continuously evolving division, we take pride in fostering strong donor relationships and delivering exceptional stewardship. The Donor Relations Office is seeking a full-time Donor Relations Specialist who is detail-oriented, motivated, and committed to high-quality work. As an essential member of the Stewardship, Gift Agreements, and Recognition team, this position supports core functions related to fund reporting, project coordination, and accurate data management. Key responsibilities include capturing, organizing, and auditing large sets of donor reporting data in Salesforce Ascend; ensuring data accuracy; and managing project timelines and deliverables. The Specialist will coordinate impact and fund reporting efforts initiated by the Donor Relations team, collaborating with campus partners and internal stakeholders to meet firm deadlines. The role may also support reporting projects initiated by campus units and executed in partnership with Donor Relations staff. The Specialist is expected to maintain current knowledge of relevant compliance standards and University policies to ensure all stewardship activities align with institutional requirements and values. This position reports to the Director of Donor Recognition and may provide additional assistance to Donor Relations colleagues as needed. **Responsibilities** **Endowment Reporting:** + Enforce a sophisticated matrix of audience tiers and deliverables to steward and cultivate university donors. + Lead project logistics for university endowment reporting, including managing large data sets, communicating with stakeholders, copyediting, and physical and digital report collation and personalization. **Data Capture, Entry, and Corrections:** + Capture data related to donors, compliance, and reporting, and accurately enter it into the University’s Advancement CRM , Salesforce Ascend. + Audit and correct data as necessary, ensuring the accuracy and completeness of constituent profiles, reporting records, and preferences. **Project Management:** + Oversee other project timelines, deliverables, and team collaboration to ensure successful completion, leveraging Microsoft Outlook, Teams, Box, Asana, and other project management systems and software. Examples of other projects include principal donor reporting plans, mass communications, or system and process enhancements. + Monitor progress, schedule meetings, and address any issues that arise to keep projects on track. **Liaison and Customer Service Duties:** + Outreach all fundraising areas to capture up-to-date donor and reporting data. + Develop instructions and tutorials as needed to guide fundraisers and team members on reporting and compliance practices. + Provide excellent customer service to campus partners by triaging, addressing, resolving, or redirecting compliance questions efficiently and effectively. + Maintain up-to-date knowledge of compliance regulations and university policies. **Minimum Qualifications** + Bachelor’s Degree or equivalent experience (One year of education is equivalent to two years of experience). + 1-2 years of professional experience. + Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Demonstrated human relations and effective communication skills also required. **Preferences** Strong written and verbal communication skills are essential. Must have proficiency in Microsoft Office Suite. Experience using digital tools, such as Asana, Salesforce, and/or Airtable. Skills related to marketing, communications, project management, operations management, and data entry/analytics are a plus. Candidates with experience in college advancement, such as fundraising, alumni relations, donor stewardship, communications, or related areas that promote institutional growth and engagement, are preferred. **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.