Job Title: Document Control & Training Specialist IIJob Description

We are seeking a Document Control & Training Specialist II to join our team on a short-term basis, focusing on a project lasting 4-6 weeks. This role involves both onsite and hybrid work with specific days designated for remote and onsite operations. The primary objective is to support a short-term project aimed at capturing and documenting essential Purchase Order (PO) process steps and standard operating procedures.

ResponsibilitiesCreate, update, and maintain comprehensive written process documentation for PO procedures.Conduct stakeholder interviews, research, and requirements gathering to ensure documentation is accurate and actionable.Develop training materials, presentations, guides, and reference sheets tailored to diverse audiences.Facilitate group training sessions and collect feedback for ongoing improvement.Recommend, implement, and optimize the use of workflow efficiency tools such as Smartsheet, Excel, and Asana.Communicate status updates, training progress, and improvement recommendations to management.Investigate and propose solutions for process inefficiencies and address documentation discrepancies.Provide guidance and answer technical/non-technical questions about the PO process and associated tools.Essential SkillsAbility to clearly document and map operational processes and standard operating procedures.Experience creating and delivering training sessions.Familiarity with workflow and project management tools such as Smartsheet, Excel, or similar platforms to drive process improvement and efficiency.Gathering insights by interviewing stakeholders.Additional Skills & QualificationsBachelor's degree in Business Operations, Communications, or a related field.3-5 years of relevant experience in process documentation, operations training, or continuous improvement roles.Experience in project/program management or team training is a plus.Proficient in Microsoft Office Suite with hands-on experience in Smartsheet, Asana, or similar workflow tools.Demonstrated process mapping and SOP writing ability.Excellent written and verbal communication skills, able to interact effectively across functions.Strong stakeholder engagement and interviewing skills.Analytical mindset with the ability to solve problems and propose improvement strategies.Detail-oriented and able to operate with minimal supervision.Work Environment

This position operates in a hybrid work environment, requiring onsite presence on specific days while allowing remote work on others. The role involves close collaboration with cross-functional teams and stakeholders to gather process requirements and validate procedures. The work environment is dynamic, focusing on process mapping, continuous improvement, and the implementation of approved technologies.

Job Type & Location

This is a Contract position based out of Mettawa, IL.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mettawa,IL.

Application Deadline

This position is anticipated to close on Feb 12, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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