Description

Responsible for all records and document management and its overall performance; advises on all process, issues, urgent matters and directs how the work is done; establishes all protocols for both internally and with external stakeholders; oversee the day to day activities of the Document Control team; provide direction, guidance and training to Document Control team and project team to ensure a consistent and effective approach is applied across the project with respect to managing information; develop, maintain and support the project’s overall Information Management Plan, processes and procedures as they align to the Capital Project Management System. Plan includes a document strategy for our Internal, External and Vault SharePoint sites, EDMS, and paper copy documents; assess, understand, consult and make decisions with respect to the project’s requirements for information management; develop Document Control practices and procedures for the field office in work with field staff to implement; conduct business analysis of information flows and determine the appropriate document control processes to support the business process; assist team members to meet project/initiative, schedule and quality on all requirements pertaining to information management best practices; collaborate with team members and other stakeholders to manage and protect their information; utilize project management skills to manage multiple initiatives and provide progress reporting and status updates; conduct self-audits to assess gaps, and determine and implement corrective action; lead and practice an environment of continuous improvement to ensure optimization of the SharePoint system; collaborate and coordinate the publication of training materials, FAQ's cheat sheets etc.; plan and coordinate training sessions as required (in person, via conference calls or WebEx sessions). Makes decisions and recommendations on highly technical or complex issues and without formal guidelines or precedents and exercises resourcefulness and ingenuity to interpret policy. Establishes protocols for information updates with project entities. Responsible for the setup of all records management and documentation systems. Operate and maintain systems for the collection, classification, retrieval and retention of records, images, documents and information.

Additional Skills & Qualifications

Diploma/certificate to University degree depending on complexity, autonomy and context of the work. Experience: 3+ years

Job Type & Location

This is a Contract position based out of Merrillville, IN.

Pay and Benefits

The pay range for this position is $38.24 - $38.24/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Merrillville,IN.

Application Deadline

This position is anticipated to close on Feb 6, 2026.

\n

\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n