Description

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The Document Control Coordinator is responsible for the administration, control, and maintenance of revision-controlled quality and regulatory documentation in accordance with company procedures and applicable regulatory requirements. This position ensures documents are reviewed for administrative completeness, processed, distributed, archived, and maintained within the electronic document management and ERP systems. Providing clerical and administrative support to the QA/RA departments related to record organization, data entry, and tracking activities. The position does not independently approve technical content, interpret regulatory requirements, or make quality decisions.\n- Ensure revision-controlled documents and QA/RA records are properly stored, indexed, distributed, retained, and archived in accordance with document control procedures.\n- Process Engineering Change Orders (ECOs) in a timely manner.\n-Verify ECO documentation for completeness and required approvals prior to release.\n- Update ERP and electronic document management systems to reflect approved changes.\n- Release and control updates to SOPs, work instructions, specifications, forms, and other controlled documents.\n- Maintain document revision histories, controlled document lists, logs, databases, and tracking systems; monitor due dates and notify responsible personnel of upcoming deadlines.\n- Perform routine audits of controlled documents and records to ensure compliance with internal procedures.\n- Coordinate document routing across departments for review and approval.\n- Ensure proper document formatting, naming conventions, and metadata prior to release.\n- Retrieve records and documentation upon request.\n- Prepare documents using approved templates (formatting only).\n- Flag missing information or discrepancies to the QA/RA Manager.\n- Attend meetings as requested to record meeting minutes.

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Skills

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Document control, Data entry, Microsoft office, erp system, Administration, Quality assurance, document management, regulatory affairs

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Top Skills Details

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Document control,Data entry,Microsoft office,erp system,Administration

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Additional Skills & Qualifications

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- 2+ years’ experience in manufacturing, quality assurance, regulatory affairs, or document control preferred. High School Diploma required; Associate degree preferred\n- Strong attention to detail and organizational skills\n- Strong written and verbal communication skills\n- Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)\n- Experience with ERP and/or electronic document management systems preferred.\n- Ability to follow written procedures precisely

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Experience Level

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Intermediate Level

\n\t\t\t\t\tJob Type & Location

This is a Contract to Hire position based out of Newberg, OR.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Newberg,OR.

Application Deadline

This position is anticipated to close on Mar 4, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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