As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 255 Crittenden Blvd, Rochester, New York, United States of America, 14642 **Opening:** Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 600221 SON Staff/Education Programs Work Shift: UR - Day (United States of America) Range: UR URG 106 H Compensation Range: $21.36 - $29.90 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** The Department Coordinator provides comprehensive administrative, operational, and academic support to the Doctor of Physical Therapy (DPT) Program within the School of Nursing. This position plays a vital role in supporting program development, accreditation readiness, faculty coordination, student operations, and day-to-day management of the DPT program office. Working collaboratively with the Program Director, faculty, and Education administrative team, the Coordinator ensures efficient program operations and compliance with School, University, and accreditation policies and procedures. This position has frequent deadlines and requires professionalism, sound judgement, attention to detail, problem solving, prioritization of immediate and long-term tasks, and frequent interaction with students, faculty, staff, academic, and medical center leaders. This role offers the opportunity to work within an innovative culture focused on transformational change in nursing and health science education and continuous learning. **ESSENTIAL FUNCTIONS** **Program Administration & Operations** + Serve as the primary administrative contact for the DPT program, supporting the Program Director, faculty, and students. + Manage day-to-day office operations, including scheduling meetings, maintaining calendars, processing reimbursements, ordering supplies, managing travel arrangements and reimbursement, and handling correspondence. + Coordinate logistics for program-related events such as orientation, advising sessions, and capstone presentations. + Maintain confidential student and faculty records in compliance with FERPA and institutional policies. + Assist with purchasing and financial tracking in collaboration with the Education Finance team. + Maintain DPT portions of student and faculty handbooks **Accreditation & Compliance** + Support the Program Director and faculty in collecting, organizing, and maintaining documentation for accreditation (CAPTE) and internal review processes. + Track key program data related to enrollment, outcomes, and assessment; assist in preparing annual and accreditation reports. + Ensure all program processes, forms, and records meet compliance and institutional standards. **Academic & Faculty Support** + Provide administrative support to faculty for course management, syllabi submissions, evaluations, and grade entry. + Coordinate textbook orders, course materials, and classroom technology needs. + Manage communication with adjunct and clinical faculty; assist with onboarding, credentialing, and payment processing. + Support meeting preparation, minutes, and follow-up actions for DPT faculty and committee meetings. **Student Support & Communications** + Serve as a point of contact for current and prospective students, responding to inquiries about program requirements, deadlines, and resources. + Coordinate with Student Services and the Registrar’s Office to support course registration, scheduling, and progression tracking. **Special Projects & Continuous Improvement** + Assist in developing and refining operational workflows, communication templates, and process documentation to improve efficiency. + Participate in School of Nursing administrative meetings and cross-program collaboration efforts to support the Education Missions. **Other Duties** + Work with academic program assistants and other SON offices, as needed, for special projects, as assigned. + Provide support for Graduation, Pinning Ceremonies and other events. + Provide cross coverage as needed. **MINIMUM EDUCATION & EXPERIENCE** + Associates required + At least 3 years of secretarial or administrative experience, including 1 year in a position which demonstrated the ability to work with minimum supervision and to direct an office operation; or a combination of formal training and experience equivalent to the above required **KNOWLEDGE, SKILLS AND ABILITIES** + Excellent organizational and time management skills with the ability to handle multiple priorities and meet deadlines required. + Strong written and verbal communication skills required. + Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfort learning new systems (e.g., Blackboard, Workday, OnBase) required. + Demonstrated professionalism, discretion, and attention to detail in managing confidential information required. + Experience supporting an academic program, department, or accreditation process preferred. + Knowledge of higher education or health professions academic operations (e.g., CAPTE, DNP, or similar accreditation) preferred. + Familiarity with data tracking, surveys, and report preparation preferred. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a **Current Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.