Job Title: Department Assistant

Job Description

The Department Assistant will provide administrative support to department management, ensuring the smooth continuity of daily functions and operations. This role involves collaborating to present and disseminate department information, aligning with business line goals and objectives.

Responsibilities

Facilitate the dissemination of information to department and project teams.Resolve questions regarding the department, researching and providing appropriate answers.Prepare and present meeting notes, presentations, and tables using Excel, PowerPoint, Access, and other programs.Develop procedures related to departmental and business line requirements and assist in business initiatives.Monitor department deadlines and benchmarks, supporting the presentation of monthly progress reports, including tracking action items and progress updates.Plan, coordinate, and facilitate on-site and off-site meetings for the department, including orientations, trainings, stakeholder meetings, management meetings, and periodic reviews.Coordinate required training programs and records for department personnel in collaboration with the corporate training department to ensure compliance.Assemble and analyze information involving business plans and financial reports, contributing to the final business plan submission.Monitor, review, and approve standard expenditures to ensure departmental activities are within established budgets.Prepare various communications, including emails, meeting agendas, and meeting minutes.Handle sensitive and confidential information.Coordinate department-related issues and complaints, ensuring resolution is obtained.Comply with all policies and standards.

Essential Skills

High School Diploma/GED with a minimum of 3 years of relevant experience, or an Associate's degree with a minimum of 2 years of relevant experience, or a Bachelor's degree with a minimum of 1 year of relevant experience.Event planning experience is essential (must be included on resume).Advanced knowledge in Microsoft Word, Excel, Access, and PowerPoint.Ability to work independently with accuracy, reliability, and problem-solving skills.Excellent organizational skills, attention to detail, and verbal and written communication skills.Ability to handle multiple tasks efficiently.Professional and effective communication skills with all organizational levels and external parties such as clients, vendors, business partners, and community leaders.

Additional Skills & Qualifications

Experience in administrative support, data entry, customer service, clerical work, and office support.Experience with Adobe software.A minimum of 2 years of office/clerical experience.

Work Environment

This position is based in an office setting, providing a pleasant office and campus environment.

Job Type & Location

This is a Contract to Hire position based out of Kansas City, MO.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City,MO.

Application Deadline

This position is anticipated to close on Feb 10, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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