**Dealer Services Administrator (Hybrid)** _Hub Financial - Woodbridge, ON_ Hub Financial, a division of HUB International, is one of Canada’s largest independent Managing General Agencies (MGA). Specializing in life insurance, investments, and wealth management, we provide independent financial advisors with a wide range of products, resources, and tools to help their business succeed. Our services include access to top-tier insurance solutions, cutting-edge technology platforms, and operational support all designed to streamline business processes and improve client outcomes. At Hub Financial we empower independent advisors to grow their practices, enhance their client service, and deliver comprehensive financial solutions. **About The Role** The Dealer Services Administrator is responsible for completing daily, monthly, and quarterly reconciliations related to Mutual Fund and Segregated Fund accounts and demographic information. This position has designated tasks to complete in addition to shared work within the Dealer Services Team, which supports internal teams across the HUB Financial/HUB Capital division. **What You’ll Do** + Responsible for distributing Not-in-good-Order (NIGO) internally + Set up system access to both Advisors and clients and troubleshoot access related issues. + Responsible for processing, following up, and handling distribution invoices for Letters of Indemnity (LOI). + Process cash transactions through A$M (FundSERV) or cheque requisition + Complete the daily Non-Financial Update (NFU) Reconciliations + Complete the monthly reconciliations for Advisor mismatches + Troubleshoot trade-related issues to comply with FundSERV standards + Facilitate and QC the quarterly statement productions with the back office provider and the printing company. + Assist the Advisor Experience Specialist in onboarding new Mutual Fund advisors + Communicate with Fund Companies and Carriers to resolve and address issues **What You’ll Need for Success** + Community college education or equivalent post-secondary diploma + 2 years investment industry experience, back office preferred + Proficiency in Microsoft Office, particularly Excel + Knowledge about FundSERV is an asset + Knowledge about Client-Name account and Intermediary is an asset. + Demonstrated ability to communicate effectively (written and verbal). + Strong attention to detail and ability to problem solve. + Must possess a positive attitude with customer service focus. + Ability to work efficiently and effectively, utilizing good time management skills **What’s in it for you?** Your well-being is our priority, and we back this up with a wealth of benefits: + **Competitive Compensation:** Benefit from a pay structure that includes incentives, bonuses, and opportunities to increase your earnings. + **Work-Life Balance:** Enjoy flexible work arrangements and generous time off to support your personal and professional life. + **Tailored Benefits:** Access a personalized benefits package, including company-matched RRSPs, designed to meet your unique needs. + **Career Growth and Support:** Invest in your future with HUB! Take advantage of our sponsored training and development programs, tuition reimbursement opportunities, and coverage for professional license fees and membership dues—everything you need to support your growth and excel in your career. + **Exclusive Perks:** Take advantage of discounts on events, travel, accommodations, and personal home & auto insurance. At HUB, we believe that diversity drives innovation, equity fosters opportunity, and inclusion creates a culture where everyone thrives. We are committed to building a workplace that reflects the communities we serve and where every employee feels valued, respected, and empowered to bring their whole self to work. By embracing diverse perspectives and fostering an inclusive environment, we cultivate a collaborative and dynamic team that delivers exceptional results for our clients and communities. **Compensation** The expected salary range for this position is $45,000 to $50,000 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions. **Why Choose HUB?** When you choose HUB, you're choosing a competitive, exciting, and friendly work environment that strategically positions you for longevity and offers significant advancement, growth, and success opportunities. To read more about HUB, please visit - About Us - HUB International (https://www.hubinternational.com/en-CA/about-us/) **About HUB International** Headquartered in Chicago, Illinois, Hub International Limited (http://www.hubinternational.com/) is a leading full-service global insurance broker and financial services firm providing risk management, insurance, employee benefits, retirement and wealth management products and services. With more than 20,000 employees in offices located throughout North America, HUB’s vast network of specialists brings clarity to a changing world with tailored solutions and unrelenting advocacy, so clients are ready for tomorrow. We’re not just an insurance broker, we’re a team of passionate professionals dedicated to innovation, excellence, and empowering our clients and communities through personalized support and expertise. If you’re interested in learning how you can grow your career at HUB, visit our Careers Page (https://careers.hubinternational.com/us/en) to explore our opportunities. _HUB International is committed to creating an inclusive and accessible recruitment process for all candidates. If you require accommodations at any stage of the interview process, please let us know, and we will work with you to ensure a fair and equitable experience._ **AI Disclosure** AI and Automation Notice HUB International uses limited AI and automation tools within our recruitment systems to enhance efficiency in the hiring process and in the candidate experience. These tools do not independently make hiring decisions or screen out candidates — all decisions are made through human review. \#LI-hybrid \#LI-EM Department Account Management & Service Required Experience: 1-2 years of relevant experience Required Travel: No Travel Required We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team HUBRecruiting@hubinternational.com . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.