GENERAL OVERVIEW:

We are currently seeking a highly organized and detail-oriented Coordinator Staffing for the Anesthesia Institute at Allegheny Health Network. This position will be responsible for collaborating with clinical leadership to create, coordinate and maintain provider schedules, primarily utilizing the QGenda software platform.

Coordinates staffing for the department and performs other duties and responsibilities for the department as required.

ESSENTIAL RESPONSIBILITIES:

Assists in providing adequate, competent staff for each of the locations, by working closely with the Managers to identify their staffing needs. Coordinates and adjusts schedules on a daily basis; also reviews schedules for monthly projections. Looks and plans proactively for staffing needs created by vacancies and Leaves of Absences. (45%)

Maintains statistical information. Maintains workflow in accordance to staffing pattern and/or per request of nurse directors. (25%)

May handle appropriate orientation of agency/external staff, ensuring their orientation/training meets DOH and JCAHO guidelines; maintains appropriate files for agency/external staff. (10%)

Demonstrates effective communication skills with patients, families, physicians and other healthcare team members as they enter or contact the nursing office. (10%)

Under the direction of the Director or Manager, may act as the liaison with external staffing agencies. (10%)

Performs other duties as assigned or required.

QUALIFICATIONS:

Minimum

Must be able to function independently on a daily basis, referring issues to Management when appropriate. Must demonstrate strong interpersonal skills in order to effectively interact with staff and managers at all levels of the organization

Must have excellent telephone, interpersonal, and organizational skills. Basic computer skills required with spreadsheets, reports, email etc. Prior experience dealing with contracts, payroll and/or human resources policies helpful

Preferred

1 year in a medical setting, customer service, secretarial and/or experience with various computer software programs preferred

Previous experience in a staffing/scheduler role

Previous experience with UKG

Disclaimer: The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

Compliance Requirement: This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies.

As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times.  In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy. 

Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements.

Pay Range Minimum:

Pay Range Maximum:

Base pay is determined by a variety of factors including a candidate’s qualifications, experience, and expected contributions, as well as internal peer equity, market, and business considerations.  The displayed salary range does not reflect any geographic differential Highmark may apply for certain locations based upon comparative markets.

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law.

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