We are seeking a highly experienced, proactive, and exceptionally organized Business Coordinator to provide comprehensive administrative support. This role is pivotal in ensuring the effectiveness and efficiency of the Director by managing a complex schedule, organizing events, and handling sensitive and confidential information with the utmost discretion. This position will also collaborate with the SEO Business Office on various assignments.
ResponsibilitiesManage the Director’s demanding and complex calendar, including scheduling internal and external meetings across multiple time zones, managing conflicting priorities, and coordinating with other executive offices.Schedule and manage meeting attendees, ensure agenda and necessary materials are included and distributed, and coordinate technology support for seamless meetings.Organize events ranging from small offsites to large internal town halls.Act as a primary point of contact, screening and prioritizing emails and correspondence, and coordinating effectively with internal teams, other executives, dealers, and stakeholders.Coordinate intricate domestic and international travel arrangements, including flights, hotels, ground transportation, and visas. Create detailed itineraries and manage changes on the fly.Process expense reports accurately and in a timely manner, adhering to company policies.Cultivate strong working relationships with executive assistants, leaders, team members, and external contacts.Provide light project coordination or support on initiatives related to the Director’s priorities and the SEO Business office, tracking action items, and coordinating input from various teams.Manage administrative tasks for the Director’s office, including ordering supplies, coordinating with facilities, and ensuring smooth operation.Work with the SEO Business Office to manage logistics for onsite and offsite meetings and town halls, including ordering food and addressing event needs.Handle all matters, materials, and communications with the highest level of confidentiality, integrity, and professionalism.
Essential SkillsMinimum of 7 years of progressive experience providing executive-level administrative support with a large, complex, global organization.Proficiency in Microsoft Office Suite, Teams, and SharePoint.Experience in project support and organizing large events.Experience handling complex calendar and travel arrangements.
Additional Skills & QualificationsHigh School Diploma or GED required; an associate or bachelor’s degree in business administration, communications, or a related field is strongly preferred.Experience working for an executive in a large company, preferably a global executive.
Work Environment
The role requires working onsite four days a week in Allen Park. The pace can be fast, and flexibility regarding occasional early mornings, late evenings, or weekend availability to support the Director’s schedule or travel may be required.
Job Type & Location
This is a Contract position based out of Allen Park, Michigan.
Pay and Benefits
The pay range for this position is $29.70 - $29.70/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Allen Park,MI.
Application Deadline
This position is anticipated to close on Sep 26, 2025.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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