Summary: 

This role is pivotal in ensuring efficient and productive operations through accurate reporting, diligent supply charging, administrative support, build and management of physician preference cards/picklists, EPIC work queue management, and other operational responsibilities as assigned.  

Experience:

Proven experience in healthcare operations, supply chain management, or related administrative roles

Proficiency in data analysis and reporting using software tools such as Microsoft Excel or healthcare-specific reporting systems

Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities effectively

Excellent communication and interpersonal skills, with the ability to collaborate with diverse stakeholders

Knowledge of healthcare regulations and compliance standards

Experience with electronic health records (EHR) systems and healthcare information technology (IT) tools 

Education:

Associate's degree/Bachelor's degree OR 4 years of applicable cumulative job specific experience required.

Responsibilities:

Reporting:

Assist in the generation and analysis of EPIC perioperative reporting related to key operational metrics, scheduling, and supply utilization.  Provide regular updates to management on key performance indicators and recommend improvements based on reporting analysis

Instrumentation/Equipment Research and Vendor Rep Coordination

Assist in capital projects related to equipment and instrumentation purchases

EPIC Work Queue Management

Serve as the primary resource for troubleshooting and resolving key perioperative EPIC work queues

Supply Charging:  

Ensure accurate and timely charging of supplies utilized in patient care.Collaborate with procurement, supply chain, and finance departments to reconcile supply charges and resolve discrepancies

Administrative Support:

Assist with scheduling, meeting coordination, and preparation of materials for healthcare providers and administrative staffMaintain organized filing systems and databases for efficient data retrieval and documentation

Preference Card / Picklist Development

Collaborate with surgical teams to develop and maintain accurate preference cards for proceduresAct as the supporting resource for updates and revisions to EPIC preference card modificationsUpdate preference cards based on feedback from clinical team leads and physicians to address changes to procedures or equipment/supplies

Compliance and Quality Assurance

Ensure adherence to regulatory requirements and organizational policies in all operational activities.Participate in quality improvement initiatives to enhance patient care and operational efficiency

Other Duties:

Other Operational Responsibilities as assigned

Rev: 3-19-2025

 

Pay Range $23.06 - $35.00/hour, DOE