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Position Summary

The Controller / Office Manager is a key leadership role responsible for overseeing the company's financial operations while managing daily office administration. This position requires a highly organized, detail-oriented professional who is comfortable wearing multiple hats in a small, privately owned business environment. The ideal candidate will ensure accurate financial reporting, maintain strong internal controls, and support efficient office operations.

Key ResponsibilitiesFinancial Management & Accounting

Oversee all accounting functions including accounts payable, accounts receivable, payroll, general ledger, and bank reconciliations

Prepare and review monthly, quarterly, and annual financial statements

Manage cash flow, budgeting, and forecasting

Ensure compliance with tax filings, regulatory requirements, and reporting deadlines

Coordinate with external accountants, CPAs, and auditors

Develop and maintain internal financial controls and procedures

Analyze financial data and provide insights and recommendations to ownership

Office Management & Administration

Manage daily office operations to ensure efficiency and organization

Oversee administrative staff, if applicable

Maintain company records, contracts, and insurance documentation

Coordinate HR-related administrative tasks including onboarding, benefits administration, and personnel files

Manage vendor relationships and office supplies

Assist ownership with special projects and operational initiatives

Leadership & Support

Serve as a trusted advisor to ownership on financial and operational matters

Support process improvements and system implementations

Foster a professional, organized, and collaborative office environment

Qualifications

Bachelor's degree in Accounting, Finance, Business Administration, or related field (preferred)

5+ years of progressive experience in accounting, finance, or office management

Experience working in a small business or entrepreneurial environment strongly preferred

Strong understanding of GAAP and financial reporting

Proficiency with accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Office

Excellent organizational, communication, and problem-solving skills

High level of integrity, discretion, and attention to detail

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