Contract Support Job ID 235951 Posted 02-Sep-2025 Service line GWS Segment Role type Full-time Areas of Interest Engineering/Maintenance Location(s) Swords - Fingal - Ireland This is a multi-skilled role within the onsite team, essential to the smooth running of the CBRE team. Assist the site manager in the planning and execution of the department's budget. To carry out general contract administration for CBRE and the raising of purchase orders within CBRE procurement system. Activities Within Role: + Provide support to client and CBRE IFM teams as and when required + Maintains knowledge of client and CBRE SOP’s appropriate to the scope of this position + Participate in audits which maybe internal or external regulatory. + Participate in CBRE audits which maybe internal or external. + Weekly input of staff overtime and expenses. + To perform tasks as directed by the Site Manager/Team Lead + Managing training files, both CBRE and client training for CBRE personnel & permanent contractors on site + Assist with preparation of monthly invoices and reconciliations of CBRE contract costs. + Raising and administration of In scope and out of scope work orders, purchase requisitions, purchase orders, receipting, GRN based on the finance platform. Administrating vendor accounts. + General filing and administration support to Facilities team outside of Document Controller remit. + The post holder will follow safe systems of work, taking reasonable care of their own health and safety, and that of others. Eliminating or reducing risks where practicable by complying with site safety rules and instructions and reporting hazards to management for prompt action. + Such other duties as required by the operational needs of the department. + Overseeing spend by CBRE is in line with proposed budget by tracking actual spend v's budget and highlight any possible issues to client in a timely manner. + Provide the client with monthly accruals. + Completion of reconciliation report and monthly report and ensure report is issued to relevant client employees. + High involvement with New Supplier Request set-up and following up with Procurement to ensure that the requests are being followed through efficiently. Job Experience and Qualifications + This position requires the knowledge of a number of different software packages. Training will be provided but it is essential this post holder possess good computer and IT skills. + Experience in a service type environment. + Desirable but not essential: Book keeping qualification or administration of account records CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)