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Position Summary:

We have an exciting opportunity to join our team as a Contract Specialist.

 

NYU Langone Health is the Coordinating site for a major NIH grant to study Post-Acute Sequelae of SARS-CoV-2 Infection (PASC) or Long COVID. This 4 year initiative aims to answer key research questions needed to advance the scientific community's understanding of Long COVID and discover effective therapeutics to address it. The Contract Specialist position is part of the Clinical Science Core (CSC) whose purpose is to coordinate the development and implementation of master protocols; to provide expertise in clinical protocol design, implementation; and execution of large clinical research studies for the PASC grant. This is an interdepartmental effort that spans the Office of Science and Research, Department of Medicine, Department of Population Health and Medical Center IT

The Contracts Specialist of the Office of Sponsored Programs Administration (SPA) is responsible for the review and negotiation of contracts, grant agreements and other agreements (including sub-awards and sub-contracts) administered by SPA. The position entails processing of all such contracts and liaisoning with sponsoring agencies, collaborating institutions, the Deans Office, the Department, the Principal Investigator, the Office of Science and Research (OSR), the Office of Industrial Liaison (OIL), the Office of Clinical Trials (OCT), the Office of Development (Development), the Office of Legal Counsel (OLC), the Department of Insurance (Insurance), and others. The Contracts Specialist must work as part of a team within the research community to establish contracts, grant agreements and other agreements for the Director of SPAs signature.

Job Responsibilities:

Assists the Director of SPA with the review, negotiation and processing of all SPA contracts, grant agreements and other agreements (e.g., marking up the contract based on the form, guidelines, and supervisors instruction; and seeking advice and direction from the Director of SPA, the Office of Legal Counsel (OLC), the Department of Insurance, and other departments when necessary).Performs other administrative duties as assigned by supervisor.Participates in activities related to systems improvement within SPA.Performs copying, scanning, distribution, and filing of all contractual documentation relating to any research projects being processed through the SPA.Performs general word processing duties utilizing intermediate to advanced-level functions.Demonstrates knowledge of the organizations Service Standards and incorporate them into the performance of duties.Assists supervisor in development of new forms, guidelines, manuals, and directions in connection with SPA contracting process.Alerts supervisor to any significant changes in documents requiring managerial review.Maintains current knowledge and processing guidelines of all forms, guidelines, manuals, directives, etc. which apply to the contracting process at the NYU School of Medicine.Modifies and/or creates databases and complex spreadsheets.Customizes and/or composes letters on own initiative or in response to requests for information.Assists , under the direction of the Director of SPA, with prioritizing SPA office activities (e.g., respond to inquiries using comprehensive knowledge of SPAs activities, policies and procedures).Assists with monitoring budget; alert supervisor of discrepancies and resolve within guidelines; assist with preparing related reports as requested.Maintains and updates status of all contracts, grant agreements and other agreements in accordance with SPAs procedures.Liaises with investigators, research coordinators, Departments, OSR, OIL, OCT and Development regarding contract issues pursuant to SPAs guidelines and supervisors instructions.Obtains all required supporting documents for each agreement including insurance, indemnification, compliance and internal approval documentation as required per the agreement and internal policy.Ensures processing of contracts and other award agreements for the Director of SPAs signature (e.g., coordinate with sponsoring agencies, collaborating institutions, Principal Investigators and Departments to obtain the appropriate final documents, coordinate with investigators to make sure all appropriate signatures are obtained, and compile the agreement and all other contractual documentation for the signature of the Director of SPA).Identifies and implements useful precedents for the study based on patterns established by previously reviewed contracts.Sends correspondence and negotiates with external sponsors and collaborating institutions on NYULMCs behalf.Acts as principal liaison on agreement review, negotiation and processing between SPA and sponsoring agencies (including government, foundation and industry sponsors), collaborating institutions, Principal Investigators, Departments, OSR, OIL, OCT, Development, OLC, Insurance and other NYU offices and individuals involved in SPAs contract review and negotiation, all in accordance with SPAs guidelines and supervisors instructions.

Minimum Qualifications:

To qualify you must have a Bachelor's Degree plus three or more years related experience in research or contracts office OR a Juris Doctorate.Excellent interpersonal, writing and verbal communication skills.Must be able to work and make decisions independently.Must be able to execute faithfully institutional guidelines and directions.Must be able to use PC for analysis and correspondence.Good proofreading skills with moderate to fast, accurate keyboarding abilities

Preferred Qualifications:

Contract review and negotiation background strongly preferred. Juris Doctorate or Master's Degree preferred

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $81,325.15 - $94,538.22 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here