Contract Conformance Specialist IV
Role Overview

The Contract Conformance Specialist IV (CCS) is responsible for the day-to-day sourcing, contract administration, and conformance activities for assigned capital projects. This role ensures contractual obligations are met throughout the full contract lifecycle and supports the timely identification and resolution of contractual matters on large, complex projects.

The CCS works closely with internal stakeholders and external contractors and plays a key role in contract formation, execution, change management, and close-out.
Key Accountabilities
Manage all stages of contract administration for assigned capital projects

Oversee documentation flow and contractual communications between the Company and Contractors

Facilitate timely identification, communication, and resolution of contractual issues

Ensure contractor compliance with contractual requirements and project baselines

Support contract negotiations, change management, invoicing, and contract close-out activities

Provide regular contractual status updates to project leadership and management
Project Scope & Dimensions
Assigned major projects with a consolidated value of up to $500M annually

Individual project durations typically up to 3 years
Duties & Responsibilities
Ensure compliance with Project Execution and contracting strategies

Prepare and coordinate contract exhibits including scope, specifications, pricing, and special instructions

Draft and review technical contract language in collaboration with project teams

Lead or support contract negotiations during bidding and contract formation

Coordinate project-specific communication plans related to contracts

Participate in and support contract conformance training for internal and third-party personnel

Review contractor submissions for contractual compliance and issue non-conformance notifications as required

Maintain contractor correspondence and documentation logs

Manage the change order process, including change directives, evaluations, approvals, and tracking

Prepare agendas, attend contract-related meetings, and document/distribute meeting minutes

Establish and manage contract document control and retention in accordance with company procedures

Review contractor invoices for contractual compliance and track through payment

Support resolution of contractual issues and claims in collaboration with legal and project leadership

Track and manage Work Releases (WR) for external service providers

Coordinate contract close-out and ensure full compliance with contractual requirements

Prepare for and support internal and external compliance audits

Provide weekly and monthly contractual status reporting to management
Required Qualifications
Bachelor’s degree in Engineering, Construction, Legal, Technical, or Business discipline with relevant experience in contract administration or conformance
OR

Associate’s degree with 10+ years of experience in contract administration or conformance on construction projects

Experience supporting large, complex ($100M+) engineering and construction contracts

Knowledge of contracting processes within the energy or pipeline industry

Strong understanding of contract documents and their purpose and application

Experience supporting or leading negotiation of complex contractual issues
Skills & Competencies
Excellent written and verbal communication skills

Strong stakeholder management and relationship-building abilities

Proven organizational and prioritization skills

Strong analytical and problem-solving capabilities

Ability to manage multiple tasks with minimal supervision

Collaborative, team-oriented working style

High attention to detail and documentation accuracy

Proficiency with Microsoft Office, Teams, Oracle, ProjectWise, and SharePoint
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