Construction Administrative Assistant

Job Description

Serve as the first point of contact for calls, emails, and walk-in customers. Schedule appointments and manage calendars for estimators and installers. Create and manage documents using Microsoft Word, Excel, and Outlook. Prepare and send quotes, invoices, and work orders. Track job progress and maintain organized records. Coordinate with vendors and suppliers. Use QuickBooks Online for invoicing and expense tracking. Assist with payroll and basic bookkeeping. Order office supplies and support daily office operations.

For quicker response send resume to (Kgraf@aerotek.com)

ResponsibilitiesAct as the primary contact for customer interactions, including calls, emails, and walk-ins.Schedule and organize appointments and calendars for estimators and installers.Create, manage, and distribute documents using Microsoft Office applications.Prepare and issue quotes, invoices, and work orders.Maintain records and track the progress of ongoing jobs.Coordinate communication and orders with vendors and suppliers.Utilize QuickBooks Online for invoicing and tracking expenses.Assist with payroll processing and basic bookkeeping tasks.Order necessary office supplies and support daily office operations.

Work Environment

The work environment is fast-paced and team-oriented, requiring a high level of organization and attention to detail. Employees should feel comfortable using technology such as Microsoft Office and QuickBooks Online in their daily tasks.

Pay and Benefits

The pay range for this position is $33000.00 - $42000.00/yr.

Competitive pay based on experience
- Health, dental, and vision insurance
- Paid time off and holidays
- Opportunities for growth and development
- A supportive, friendly team culture

Workplace Type

This is a fully onsite position in Tallahassee,FL.

Application Deadline

This position is anticipated to close on Jul 4, 2025.

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\n About Aerotek:\n\n

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

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Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

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The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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