Details **Open Date** 01/21/2026 **Requisition Number** PRN44071B **Job Title** Coordinator, Administrative Program **Working Title** Conference Operations Coor **Career Progression Track** D **Track Level** **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** + Business hours with some evenings/weekend hours depending on levels of business. + Vacation time will be limited in the summer months. + Extra hours may be required. + Will be sharing after hour on call responsibilities. **VP Area** President **Department** 00307 - Housing & Residential Educ **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** 51,000.00 **Close Date** 04/21/2026 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** The Administrative Program Coordinator in Summer Conferences plans and implements activities of a program within a department, ensuring goals and objectives are in accordance with established criteria set by Housing and Dining Programs. Interprets program policies and advises program participants on the application of regulations. This role involves leading a team of student summer conference coordinators while providing support to a broader group of student staff. **Responsibilities** + Assists in coordinating program activities within Summer Conferences. + Develops and implements program goals and objectives Housing and Dining Programs outlines. + Monitors program quality effectiveness, and research improvement methods. + Advises staff, students and others regarding program policies, goals and related technical issues. + Prepare reports, financial statements and records on programming status and progress for management and outside agencies. + Assists with program related publications and promotional or educational materials, including social media and the Summer Conference webpage. + Supervises Summer Conference Coordinator student staff, schedules meetings and other program related functions, under the direction of the Summer Conference Manager. + May assign, direct, and review work of support staff. + Provides administrative support and reports to The Summer Conference Manager. + Provides administrative support as needed to Residential Services, Housing & Dining Programs. + Meets regularly with the Summer Conference Manager and the Resident Services Team to ensure goals are met. + Willingness to handle challenges, including unforeseen logistical hurdles and limited personnel availability. **Outside Of Summer Months** + Assist with responding to requests for proposals ( RFP ). + Summer Conference review for improvements. + Backup help with events during non summer months. + Other duties as assigned. As the Administrative Program Coordinator, you will directly oversee a team of student summer conference coordinators that work at the desks and coordinate with our clients. The student summer conference coordinators are key to the success of the Summer Conferencing. While all student leaders fall under your purview, student summer conference coordinators are key to this position. As you physically cannot be in two places at once or on campus 24/7 despite that’s when events may be occurring it will be important for you to schedule your student staff based on the conference demand. **Additional Tasks:** **Partnerships** This position works closely with many departments on campus, especially those involved in supporting summer conferences. It is this position’s responsibility to maintain those relationships to exceed expectations set by the Summer Conference Manage and Housing and Dining Programs. This position will coordinate with facilities in maintaining the sleeping space within the residence halls cleaning schedules, maintenance needs, and lock changes. **IT** This position will be need to learn and have a working knowledge of StarRez, the property management system used for summer conferences. We reserve rooms, check guests in and out, generate and invoice, and maintain an accurate record of the room inventory. This position will need to learn and understand the door access to the residence hall buildings for safety purposes. **Final Notes:** Summer Conferences is a fast-paced environment with high energy. We host approximately 10,000 guests during summer. Many of the guests are attending a youth camp. They will experience the University of Utah for the first time. This is our opportunity to showcase our campus through delivering an excellent experience for everyone that visits us over the summer. Our goal is to plant the seed to choose the University of Utah for their Higher Education. Housing and Dining Programs are committed to growing the summer conference program. It is an exciting opportunity to be part of Summer Conferences and Housing and Dining Programs. DISCLAIMER This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. **Work Environment and Level of Frequency typically required** Nearly Continuously: Office environment. **Physical Requirements and Level of Frequency that may be required** Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. **Minimum Qualifications** Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** + Preferred experience supervising or leading a team, with experience working with younger individuals or students considered a plus. + Demonstrated ability to work independently, analyze and make decisions related to program content. + Strong coordination and organizational skills needed to prioritize conflicting deadlines. + Demonstrated human relations and effective communication skills are also needed. + Working knowledge of Residential Buildings preferred. **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.