Job Title: Compliance & Data Administrator

Role Overview

We are looking for a Facilities Compliance & Data Administrator to ensure compliance is maintained and efficiently documented. The ideal candidate must be Proficient in Microsoft Excel and document control systems with a proactive analytical mindset and a focus on continual improvement.

 

Key Responsibilities

Statutory Compliance documentation management: Maintain digital records for all building disciplines, such as fire safety, water hygiene (L8), gas, and electrical certifications etc. Facilities Data Analytics: Transition from reactive to proactive maintenance by leveraging data to identify anomalies in building performance and equipment lifecycles. Reporting & Validation: Perform audits of site data to provide leadership with accurate, real-time reports on the estate's compliance status. Risk Mitigation: Use trend analysis to proactively flag non-compliance risks, ensuring all sites meet HSE (Health and Safety Executive) and industry standards.

 

Process & System Improvement

Lead initiatives to improve efficiency and modernise site systems, including enhanced use of Audit tools, the development of advanced Excel tools, and the modernisation and scheduling of document reviews. Streamline internal processes to improve data accuracy, accessibility, and compliance tracking. Maintain and update trackers, ensuring service reports are accurately reviewed, filed, and actioned.

 

Skills & Competencies

Willing to develop a strong understanding of compliance and safety management systems. Excellent organisational and documentation skills with attention to detail. Skilled in process review, improvement, and implementation. Effective communicator with both client and internal stakeholders. Supported a positive safety culture through proactive engagement and training management.

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