Compliance Coordinator Job ID 224395 Posted 19-Jun-2025 Service line GWS Segment Role type Full-time Areas of Interest Administrative Location(s) London - England - United Kingdom of Great Britain and Northern Ireland CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting for a **Compliance Coordinator** **Responsibilities and daily activities:** · To monitor, maintain and update Statutory and Non-Statutory Compliance records and documentation. · To ensure service delivery documentation (planned and reactive) is received in a timely manner and uploaded and / or stored on the appropriate medium (Sharepoint, Shared drive / logbooks, compliance tracker, Service Insight etc) & / or in the required areas · Supporting the Operational teams in the delivery of planned maintenance tasks by ensuring due and overdue PPMs are scheduled / assigned appropriately. · Oversee and maintain security vetting details for the operational teams & our 3 rd party suppliers to ensure all contractual Security & Access requirements are adhered to · Prepares Compliance audit data by compiling and analysing internal and external information · Ensures all required compliance documentation is saved / uploaded as required, including service reports from mobile engineers and vendors · Carry out regular mini audits on compliance documentation to ensure all service reports are received in good time and report on over due / imminently due PPMs / Reactives · Review engineer training records & ensure Training Matrix is always up to date · Review engineer tasks to ensure all risk management activities have been completed ie DRA’s Toolbox talks, LFE notifications, van, ladder and PPE checks etc · Supports contract by collecting and coordinating internal compliance data with Service Insight · Monitors planned and due dates to ensure statutory compliance levels are maintained at all times, with any breaches identified to the relevant Contract Manager, Operations Manager, Account Director · Provides administrative support by implementing systems, procedures, and policies; completing projects in support of Contract. · Ensure documents follow a pre-determined process to ensure remedial works and recommendations are identified and communicated to the regional Contract Managers and the client for consideration. · Complies with local legal requirements by understanding existing and new legislation; enforcing adherence to requirements; with assistance and guidance from the Contract Managers. · Updates job knowledge by completing relevant training courses. · Ensure all required documentation is obtained from Vendors – ie RAMS, COSHH, Competence, ATWs, Attestation letters / Background checks etc. · Monitor and control monthly Statutory & Non Statutory Maintenance Schedule in line with Service Insight in line with contractual KPI / SLA requirements · Assisting the Contract Managers with the co-ordination of key external statutory compliance courses. · Updating PPM Assets/Frequencies/Plan. · Achieve results within quality and time restraints. · Perform with an understanding of business requirements and changes and ensuring continuous improvement. · Actively participate in a diverse and effective team. · Assisting with the Help Desk if required, dependent on holidays, sickness, and when call volumes or others factors dictate. **Qualifications and Experience** + Must demonstrate a strong sense of customer focus. + Excellent verbal, and good basic standard of written, communication skills. + Self-motivated and systematic. + Results/ task orientated, attention to detail and accuracy. + Excellent time management and organisational skills. + Commitment to continuous improvement. + Ability to work as part of a team, as well as independently. + Committed to service delivery. + Confidential and discrete approach. + Calm manner, able to work under pressure and with changing demands and priorities. + Smart appearance. + Be flexible to work outside core office hours from time to time. **About CBRE Global Workplace Solutions:** As one of CBRE’s core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings. CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry’s top brand by the Lipsey Company for 19 consecutive years and has been named one of Fortune’s “Most Admired Companies” for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol “CBRE.” **Application Process:** Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role. Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role. **No agencies please.** Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment. **\#GWSEMEA** CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)