Community Events Coordinator Print (https://www.governmentjobs.com/careers/bocaratonfl/jobs/newprint/5227310) Apply  Community Events Coordinator Salary $71,144.90 - $91,207.77 Annually Location Boca Raton, FL Job Type Full-Time Job Number 04455-01 Department Recreation Services Division Cultural Arts 61/24528 Opening Date 02/06/2026 Closing Date 2/11/2026 11:59 PM Eastern FLSA Exempt Bargaining Unit X + Description + Benefits + Questions General Statement of Job Performs complex professional work developing, leading, organizing, scheduling, coordinating, and managing a variety of community events, special events, programs, and activities. Exercises independent decision-making at events. Performs other related work as required. Work is performed under general supervision. Essential Functions + Plans, organizes, leads, conducts, and implements a variety of community events, including festivals, concerts, parades, commemorations, markets, and similar events and activities. + Develops, schedules, and implements event programming aligned with community goals. + Oversees on-site event setup, operations, troubleshooting, and breakdown. + Serves as on-site point of contact during events. + Oversees day-to-day activities of assigned staff and volunteers, including work assignments, performance feedback, and coordination of event-related duties. + Provides on-site supervision during events, including coordinating staff and volunteers, resolving issues, and ensuring safe and successful event operations. + Corresponds and coordinates with other City departments, residents, volunteers, civic organizations, merchants and businesses, colleges, schools, non-profits, community partners, and other groups, organizations, and foundations. + Procures equipment, services, and supplies for community events and programs. + Works closely with other City staff and vendors to coordinate event marketing, programming, and logistics. + Prepares and updates vendor registration and event participation forms. + Prepares related public announcements information and assists with media relations and marketing on marketing plan and related assets. + Prepares and reviews budgets for each event. + Evaluates community events and programs and prepares post-event reports including attendance, financial summary, performance metrics, and suggested improvements. + Coordinates event permitting, insurance requirements, licenses, and compliance with City, County, and State regulations. + Ensures events comply with safety standards, ADA requirements, fire codes and local ordinances. + Coordinates with police, fire, and emergency management as needed. Related Tasks: + Prepares performance and sponsorship agreements. + Coordinates purchasing and procurement of goods and services. + Prepares purchase requisitions and related procurement processes. + Prepares and updates a manual and information for each event. + Cooperates with other staff members in coordinating community-wide events. + Performs related tasks as required. Knowledge, Skills and Abilities Knowledge of: + Principles, practices, and techniques of community event planning, coordination, and execution + Programming and scheduling of community events aligned with community goals + Event operations, logistics, and on-site coordination for large and small-scale public events + Budget preparation, cost tracking, and financial reporting for events + Vendor coordination, procurement processes, and contract administration + Event permitting, insurance requirements, and licensing processes + Applicable City, County, and State regulations related to public events + Safety standards, ADA requirements, fire codes, and local ordinances related to events + Marketing, public information, and promotional practices for community events + Recordkeeping, reporting, and post-event evaluation methods Skilled in: + Planning, organizing, and implementing multiple community events simultaneously + Coordinating on-site event operations, including setup, troubleshooting, and breakdown + Supervising staff and volunteers, including work assignments and performance feedback + Communicating and coordinating with diverse stakeholders, including City departments, vendors, community organizations, and the public + Preparing event-related documents such as registration forms, participation forms, manuals, and agreements + Preparing budgets, financial summaries, and post-event reports + Coordinating purchasing, procurement, and requisition processes + Assisting with event marketing, media coordination, and promotional materials + Managing vendor and sponsorship relationships + Using office productivity tools and systems to manage schedules, records, and communications Ability to: + Lead and manage community events from planning through completion + Serve as the on-site point of contact and make timely decisions during events + Coordinate and supervise staff and volunteers in fast-paced, public environments + Establish and maintain effective working relationships with City staff, vendors, community partners, and the general public + Work collaboratively with police, fire, emergency management, and regulatory agencies + Ensure compliance with safety, accessibility, and regulatory requirements + Evaluate event effectiveness and identify areas for improvement + Handle multiple priorities and meet deadlines under changing conditions + Communicate clearly and professionally in written and verbal formats + Work flexible hours, including nights, weekends, and holidays, as required for events Minimum and Preferred Qualifications + High School Diploma or GED equivalent + Three (3) years of progressively responsible experience in event planning, community programming, special events, or related administrative support, including contract administration, records management, procurement support, and event coordination + Demonstrated proficiency with Microsoft Office Suite (Word, Excel, and Outlook), including preparing correspondence, maintaining records, and accurately processing administrative documents PREFERRED QUALIFICATIONS: + Bachelor’s degree in Event Management, Public Administration, Parks & Recreation, Hospitality/Tourism, Communications, Marketing, or a closely related field + Experience in community events planning or special events coordination in a municipal or governmental setting + CPRP, CPRE, or CSEP certification SPECIAL REQUIREMENTS: + Possession of a valid State of Florida driver's license with no more than six (6) points in the last three (3) years. + Must be available to work nights, weekends, and holidays. Additional experience is accepted as a minimum requirement in lieu of the postsecondary degree on the following basis: additional four (4) years in lieu of the bachelor’s degree, and additional two (2) years in lieu of an associate degree. POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS: Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items: + Criminal Background Check + Employment Verification + Motor Vehicle Report (MVR) Check + Drug and Alcohol Screening Physical and Environmental Demands and Conditions The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. + Occasionally moving self in different positions to accomplish tasks in various environments including tight and confined spaces. + Continuously remaining in a stationary position, often standing, or sitting for prolonged periods. + Continuously moving about within the immediate work area to accomplish tasks. + Occasionally moving from one worksite to another. + Occasionally adjusting or moving objects up to20pounds in all directions. + Continuously communicating with others to exchange information. + Continuously repeating motions that may include the wrists, hands and/or fingers. + Continuously operating a computer and other equipment using motions requiring manual dexterity or fine motor skills. + Occasionally operating motor vehicles or heavy equipment. + Continuously assessing the accuracy, neatness and thoroughness of the work assigned. + Continuously observing details accurately and identifying variances. + Occasionally lifting or carrying objects20pounds or less. + Occasionally pushing or pulling objects20 pounds or less. + Continuously working in a normal office environment with few physical discomforts. + Occasionally working in an area that is somewhat uncomfortable due to drafts, noise, temperature variation or the like. + Occasionally working in an area that is very uncomfortable due to extreme temperature, noise levels, or other environmental conditions. + Occasionally working in an outdoor area where exposure to animals, reptiles and/or insects may occur. + Occasionally working with equipment or performing procedures where carelessness would probably result in minor cuts, bruises or muscle pulls. + Continuously regular in office attendance. The City of Boca Raton is an Equal Opportunity (https://www.myboca.us/1226/Equal-Employment-Opportunity) , Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws. BENEFITS SUMMARY Full-Time Non-Bargaining Employees ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours. Years of Service Accrual 0 to 5 full years 8 hours per month 5 to 10 full years 10 hours per month 10 to 15 full years 12 hours per month 15 full years and over 14 hours per month CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year. SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows: Years of Service Percentage Less than 2 full years 0% 2 to 5 full years 10% 5 to 10 full years 20% 10 full years or more 30% Retirement (normal, early or disability) 50% HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan. CONTINUOUS SERVICE BENEFIT: As of December 1, each year - Paid during the month of December. Years of Service Benefit 5 to 10 full years $600 annually 10 to 15 full years $800 annually 15 full years and over $1,000 annually RETIREMENT PLANS: The two pension/retirement options are listed below: + An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period. + An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution. + The two (2) options will be fully explained prior to an irrevocable selection. Optional: 457 Deferred Compensation Savings Plan is available. HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays. FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds. MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year. EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.