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Clinical Business Operations Specialist

The University of Miami/UHealth Department of Neurology has an exciting opportunity for a Full Time Clinical Business Operations Specialist to work at the UHealth Medical Campus. The Clinical Business Operations Specialist serves as a lead to Clinical Business Operations Representatives and facilitates the prompt resolution of highly complex problems related to pre and post care that arise in daily clinical operations. The incumbent performs administrative and receptionist functions, to include answering incoming calls, efficient management of patients, and the acquisition of necessary patient care and records. The Clinical Business Operations Specialist assists patients in a courteous, efficient, and professional manner and ensures adherence to divisional and departmental service standards.

Core Job Functions

Assists the department in managing expectations surrounding pre and post patient care.

Provides guidance and support to Clinical Business Operations Representatives and assists with training and continuous improvement.  

Obtains or reviews all patient demographic information, insurance information and referral numbers.

Reviews clinical records for completeness including authorization, signatures, missing data, and other patient information.

Answers multiple telephones for the department: triage incoming calls, responds to questions, directs calls, and documents messages in the appropriate software.

Department Specific Functions

Team Lead. Provide and Identify training needs

Plan, execute, and oversee projects.

Act as a liaison between upper management and team members.

Create and revise physicians on call schedule

Collect and distribute faxes.

Train Junior CBOR regarding Pediatric Neurology clinical operations.

Responsible for the maintenance, requisition, and submission of supplies for division.  

Make arrangements for changes or moving or repair of phones, computers, pagers, etc. as needed by faculty members.

Update and submit renewals of licenses. Responsible for membership payments, as well as assist with initial credentialing, recredentialing and one time privilege. 

Distribute updated documents to appropriate entities internally as well as externally.

Maintain updated physician’s documentation (CME, Boards, certifications, etc).

Schedules appointments and updates calendars.  

Plans meetings and takes detailed minutes, as needed.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

High school diploma or equivalent

Minimum 3 years of relevant experience

Knowledge, Skills, and Attitudes:

Skill in data entry with minimal errors.

Ability to communicate effectively in both oral and written form.

Ability to work evenings, nights, and weekends as necessary.

Skill in collecting, organizing, and analyzing data.

Ability to work independently and/or in a collaborative environment.

Commitment to the University’s core values.

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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