Client Facilities Coordinator

Job Description

This role is tasked with overseeing the smooth transition of Integrated Facilities Management services across various regions. This position requires meticulous planning, effective coordination, and the execution of transition activities to ensure minimal disruption and maintain high-quality service delivery

Responsibilities

•\tDemonstrate advanced Excel skills, including but not limited to Pivot Tables, Vlookups, Xlookups, IF statements and other formulas.

•\tPerform data analysis tasks including consolidating asset data from different resources to upload into Excel templates.

•\tOrganize transition meetings, publish agendas, act as support to IFM transition leads during calls.

•\tDocument, summarize, and publish key points and decisions from meetings, ensuring all stakeholders receive critical information.

•\tProactively prepare presentation materials to effectively communicate key information and insights.

•\tCollaborate with service line SMEs to collect key customization points, update and format content, and publish IFM playbooks.

•\tPopulate and manage tracker and key milestones Smartsheet templates to meet specific project requirements and organizational needs.

•\tIdentify and escalate potential risks to minimize impact and document in the RAID register.

•\tOversee, document, and communicate the progress of transitions to ensure alignment with project goals and timelines.

•\tConfirm schedule and completion of IFM training by workstream leads.

•\tGather, analyze, and organize data to support informed decision-making and project planning.

•\tCreate and refine process maps and workflows to enhance operational efficiency and clarity.

•\tFile Management: efficient storage, retrieval, and security of documents.

•\tCoordinate the gathering of best practices and capabilities to enhance organizational performance.

•\tIdentify and incorporate opportunities for process improvement: Facilitating process development, program enhancement

Skills

facilities maintenance, Procurement, Purchase order, excel pivot tables, vlookup, v-lookups, X-LOOKUP, Vendor management, Project management, data analysis, Erp system, process improvement, smartsheet, presentation skills

Qualifications

- Advanced Excel Skills: Proficiency in using Pivot Tables, Vlookups, Xlookups, IF statements, and other formulas

- Data Analysis: Ability to consolidate asset data from different resources and upload it into Excel templates

- Project Management

- Communication: Excellent verbal and written communication skills for interacting with senior management and stakeholders

- Education: A bachelor's degree in business or a related field is preferred

- Experience: Experience in facilities management, project management, change management, or equivalent is a plus

- Technical Skills: Proficiency in data analysis and interpretation to support decision-making

- Project Management Skills: Including risk management, process mapping, and change management

Pay and Benefits

The pay range for this position is $26.44 - $31.25/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Saint Louis,MO.

Application Deadline

This position is anticipated to close on Jun 5, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.